User:Aliamin12

Introduction: In this piece of work, I am going to explain advanced functions that a technical user might need to know, such as: •	Backgrounds, fonts, design •	Send/set up e-mail groups •	Flag up priorities •	Attachments-word docs and pictures •	Auto open-pop up flyers •	Hyperlinks and URL’s •	Signatures

Back grounds, fonts and design

Background 1.	First of all you need to go on ’file’ then click on options 2.	Second step is in the general tab from the office then dropdown then menu and you now can select the colour you would like.

Font 1.	You need to go ‘home’ tab, click on ‘new emails’ 2.	Now click on ‘format text’

Send/set up group emails •	These steps are how you create a contact group in your contacts: 1.	You have to click the new contact group button the home tab’s ribbon, the contact group dialog box appears. 2.	Now you need to type the name that you want to assign to your contact group 3.	Third step is click on add members button and choose from outlook contacts. Contact dialog box shows available names on the left and side and blank members at the bottom. 4.	To include the email address of people that are not in your contacts list, click on new email contact. Type the name and email address of the person that you want to add in the dialog box and click on ok. 5.	 Double click of the names of each person you want to add to contact group 6.	When you have finished this choosing the names, click on OK button.

Flag up Priorities How to add a flag to a message: When a message is flagged, a flag appears for that message in the message list. Flagged items also appear in the To-Do Bar, in the daily task list in calendar, and in the To-Do list in the tasks view. In addition to flags, you can include a reminder that alerts you at a pre-determined time. As you hover over flagged messages in the task list, the details that are associated with the flag appear, such as the due date, the type of follow up that is needed, or a when a reminder will appear. Choose one of the following instructions: In an open message, on the Home tab, in the tags group, click on ‘Follow Up’, and then click on flag. In your Inbox, click on Flag for follow up icon to the right of the item to set your default flag. For more default date options, right-click on the flag and select from the drop down list.

(Attachments-word documents and pictures) •	Add an attachment to email message

1.	How to share a file, you could attach it to your message, you could also attach other outlook items such as messages, contacts or tasks. 2.	Create a message, or for an existing message click on reply, reply all or forward. 3.	In the message window click on message attach file.

•	Open or save an email message attachment

1.	Double click on the attachment. 2.	For more details open attachment.

•	Save an attachment 1.	 Click on the attachment in the ‘Reading Pane’ 2.	In the actions group, on the attachment tab, click on save as, you could also right click the attachment and after click save as.

Auto open pop up flyers In outlook 2013, forwarding emails by default ‘in the line’. That means you reply/forward message is typed within the preview pane. Previous versions of outlook always opened a new window for your replies forwards. To start a new window for replies/forwards click on the ‘pop out’ icon that appears at the top of the preview pane once you have started a reply forward. However, if you want to start a new window every time by default this is the way of doing it >> click on ‘file’ then ‘options’ On the resulting pop up window click mail on the right and scroll down then tick the option to open replies and forwards in a new window.

Hyperlinks and URLs

•	First, you need to insert the image to your email while you edit your outlook email, position your mouse cursor where you want the image to be inserted, then go to the outlook INSERT menu and click on ‘pictures’. •	In order to add the hyperlink to your image, you need to right click on the inserted image and choose ‘hyperlink’. •	A new window will popup, allowing you to define the hyperlink target. Many users get confused on this step, because this Outlook window looks pretty much like a regular Windows File->Browse window and it seems to force you to link the image to a local file. However, all you have to do is to specify the desired URL for your hyperlink image, in the Address field.

Signatures

	You are able to create personalized signatures for your email messages that include text, photos, a logo, or even a photo of your handwritten signature. Your signature can automatically be added to outgoing messages. And also you could manually add the signature to only the messages that you choose. 	Create a signature 1.	On the Home tab, click on New Email. 2.	Click on the Message tab. 3.	In the Include group, click on Signature, and then click on Signatures. 4.	On the Email Signature tab, click on ‘new’. 5.	Type a name for the signature, and then click on ‘OK’. 6.	In the edit signature box, write the message that you want to include in the signature. 7.	To format the text, select the message, and then use the style and formatting buttons to select the options that you want.