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Freetips on Procedure manual for construction monitoring during project implementation stage '''

Procedure manual for Site possession- The first procedure being, after finalisation of project award, the letter of award is issued by The Superintending Officer (normally the Architect or Engineer) on behalf of the client, to the successful contractor.

The successful contractor will then confirm their acceptance of the offer by signing the letter of award and return to the superintending office, within a speculated timeframe (usually 7 days). After that, the contract document is sent for stamping.

The superintending officer will arrange a Site Possession Date whereby all party involved will be attended together before the Commencement Date as spelt out in the letter of award. In this case, a form will be submitted together with the photo taken on the existing building and all site, ground condition with exiting underground services included, on as it is basis.

Procedure manual for Project Commencement- Before the contractor commence their physical work on site, the contractor shall be given a ‘’ COMMENCEMENT Checklist ‘’ for their compliance. The lists shall include the following:

Contractor to check the construction drawing against the tender drawing; contract bills of quantities and inform the client and the superintending officer of any discrepancy.

Contractor to provide their project cash flow to client

Contractor to furnish project work program for the superintending officer and client’s approval.

Contractor to confirm timeline of progress claim and payment.

Contractor to confirm progress claim format with quantities surveyor.

Contract document to be signed by contractor

Contractor to check construction drawing against SPA drawings

Contractor to furnish site temporary building layout to client for approval.

Contractor to confirm with the client on the location and timeline to complete the sample unit.

Procedure manual for project compliances-The next procedure required by the contractor before mobilisation is the contractor needed to ensure that all insurances are being covered like contractor all risk; public liabilities; professional fee; removal of debris and workman compensation and register with Employee’s Social Security Scheme .Contractor also needed to submit cover notes and other necessary documents as evidence.

Contactor shall comply with Federal, State and local Authorities Laws; Occupational Safety and Health Act; The Immigration Act and

Lastly, the contractor needed to deposit with the client a Performance Bond in the form of Banker’s Guarantee as pre specified.

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