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An Extracurricular Management System (EMS) is a management information system for education establishments to manage extracurricular data and processes. The primary function of an EMS is to handle administrative tasks associated with the operation of an extracurricular program so that staff can focus on delivering great extracurricular activities and outcomes for students. Automating the basic administration tasks associated with extracurricular management saves schools money and time, while also improving control and visibility. Extracurricular activities form an important part of the student experience, so managing them accurately and efficiently is of paramount importance in achieving positive outcomes for students.

Key responsibilities of an EMS include:



 * Managing the extracurricular calendar
 * Reporting on student outcomes in extracurricular activities
 * Managing extracurricular staff
 * Collecting, reporting and visualising extracurricular data in real-time
 * Facilitating two-way integration with the Student Information System
 * Being highly accessible via mobile devices
 * Communicating personalised extracurricular information to students and parents

An EMS is not responsible for academic or classroom processes, including student class timetables.

The Importance of Extracurricular Activities
School based extracurricular activities create a very structured leisure environment in which students can express themselves through their choice of activity. Researches have long studied the importance of extracurricular activities in social outcomes and academic achievement. A study by Mahoney and Cairns showed that the school drop out rate risk amongst at risk students was considerably lower for those who had participated in extracurricular activities throughout their schooling. Schools implement extracurricular activity, not as a by-standing to other educational activities but rather are embedded in school programs and curriculum.