User:Dreamyshade/Videocall editathon checklist

This is my checklist for working with an organization to host a virtual editing event.

Plan

 * [Point of contact] See if there are staff who would like to attend and could provide some topic expertise and research assistance
 * [Point of contact] Pick a date and time that works for interested staff
 * [Point of contact; I can review] Draft a description of the event for promotion
 * [Me] Draft a list of suggested topics to edit (informed by resources & focus areas of the organization); usually I start with a list of core topics from the org and make a list of related articles that need work
 * [Together] Decide on a few editing "themes" for participants, to become breakout rooms in Zoom.
 * Skill-based example: "Page expansion and adding references", "Photo 101", "Inbound linking", and "Copy editing".
 * Subject-based example: "Draft article about [topic]", "Clean-up team for [topic]"
 * [Together] Decide on event timeline. For example, intros for 5-10 min, training session for 30 min, editing time for the remaining hour.

Prep

 * [Point of contact] Using Zoom, set up a registration page where people from the public can RSVP and receive the Zoom link.
 * [Me] Make a Wikipedia meetup page with event description + registration info + suggested topics
 * [Me] Set up an Outreach dashboard page so that we can track contributions at the event
 * [Together] Set up a practice Zoom time with a few interested staff members, to make sure we all understand how the breakout rooms, moderation features, etc work.

Promote

 * [Point of contact] Do some event promotion through available resources, such as organization website, mailing list, etc.
 * [Me] Send out a link to the Bay Area Wikipedia editor mailing list, add to Bay Area meetups list, etc.

Event

 * [Point of contact] Do brief intro to organization
 * [Me] Lead training session
 * Includes encouraging people to join the Outreach dashboard so that I can track their edits
 * [Together] Encourage people to join breakout rooms for the kind of editing they're interested in doing. One staff person stays in the main Zoom to help newcomers, I circle around the rooms to help people with questions.

Post event

 * [Me] Compile list of "outcomes", based on Outreach dashboard. Update Wikipedia meetup page with outcomes, then send to point of contact.