User:Edgar2410/Office administration

Office Administration
Office Administration is a work that consists a set of people that they are called Administrative Assistance that takes care of essential activities for the company/business so they can operate correctly. With the use of technology in the Office Administration is lead to proper organizing, sorting, and controlling thing for the achievements and goals for company. The success of any company depends on how they organize and control office administration and keep everything in checked. In the office environment consists in the Office Administrator and the Office Managers to the administration in the company.

Office Administrator
Office Administrator is the key person who works in the office environment, and is job take care for several day to day activities. The office administrator works for companies, corporations, doctors. They often are the first point of contact of visitors that go to the office in which they work. Office Administrator maintain records, documentation, or files for the company they work for, is in charge to arrange meeting, manage the calendar and create agendas for the management of the office. Directs office activities and functions to keep up high efficiency and order for the company. The Office Administrator takes on the phone services, needs to be aware for mail correspondence and mail distribution.

To be an Office Administrator, need to develop certain skills and abilities to keep up with the work. An Office Administrator needs total control of the keyboard and good amount knowledge and dominance of programs like Word, Excel, etc. A good communication skill is import and will get you far in the work, good communication skills will help the company interacting with clients and be good first impression for the company.

The salary range for an Office Administrator in the US is about $38,509 to $48,887. Salary ranges can depend on many important factors:

 * Depends on years of personal education, certificates and set of skills
 * The years of experience and spent on the profession
 * May vary on the company and depth of tasks that is given on the job

Requirements to get a job as an office administrator or office manager, this requirements are highly requested:

 * Excellent organizational and leadership skills.
 * Being familiar with office equipment, office standards procedure and basic accounting.
 * Excellent knowledge of MS Office and office management software (ERP etc.)
 * High school diploma; BSc/BA in office administration or relevant field is preferred

The office administrator needs some skills to achieve his work duty in order to be entrusted with tasks and work efficiently:

 * Being able to under pressure circumstances when given a task with vital importance in the company.
 * To have good communication skills in order to coordinate with other employees around the organization.
 * The ability of being able to supervise support workers
 * The ability of adapting to changing environments and new technologies that could be implemented e.g. New software installation.
 * Show good initiative
 * Can multi-task and good decision making.

Roles
There are some an extensive range of roles that can be associated with an office administrator, these being; organizations advertise junior office administrator vacancies targeted at students that are currently studying or who have left secondary school or college, the opportunity to gain experience or build a career through full-time work or an internship over the course of a summer break.

Receptionists play a key role in the organization’s management, as they are entrusted with arranging and greeting the clients, suppliers, and visitors directly via emails, phone calls or direct mail. The employee undertaking the role of a receptionist must show good organizational, communication and customer service skills to ensure efficiency with the organization. The receptionist should be aware from those scammers who try to obtain the inner information of your office/ medical practice to abuse or exploit it. Other responsibilities that a receptionist is entrusted with are:

Personal Assistants are commonly associated with an office manager that help maintain the efficiency of their day-to-day work, this is through providing secretarial support and assistance. Becoming a personal assistant requires the employee to have experience in previous administrative jobs, in which entailed the use of computers and information systems. Like any other role that is related to an office administrator, the job title of personal assistant requires the employee to be organized, show professionalism and the ability to work under pressure when given a task of vital importance. The duties that a personal assistant must carry out each day are the following:
 * Ensure that the outgoing and incoming mail is allocated to the right department within the organization
 * Organize and assist fellow employees with meetings, conferences and direct telephone calls when required
 * To communicate with members of the public when an inquiry is made
 * Manage and maintain the filing system that has been implemented into the organization e.g. information systems
 * Clerical duties that involve the ordering of equipment, office supplies and other inventories that are required


 * The task of inputting, filing, and managing the data that is stored within the organization's office system
 * Personal assistants act as a firsthand to the office manager so they must ensure that all contacts from third party individuals are processed through them
 * To arrange transportation and meetings that are of importance to the office manager
 * Ensure that documents, reports ad presentations are set up prior to any meetings
 * Process emails and letters that are received in correspondent to the office manager

Office Manager
An office manager has the responsibility of ensuring that an organization's office duties are completed efficiently and effectively, while also supervising other staff members. The role of an office manager is more demanding than other administrative positions, including such skills and qualifications as strong administrative experience, competency in human resources, reporting skills, delegation, management processes and the ability to communicate with other members of the organization.

The duties of an office manager include:

 * Organize the office's operations and procedures by undertaking several administrative tasks, for example designing and implementing new filing systems
 * Assigning tasks to employees and following up on their progress
 * Recruiting, selecting, and training new employees
 * Developing employees through coaching and counseling
 * Producing annual budgets
 * Professional development, for example by attending external training sessions

Salary
The base salary for Office Manager in the United State ranges from $67,512 to $91,779 with the average base salary of $79,313. Salary may change due the experience of the person executing the work.