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General Program Shortcuts There are many general program shortcuts in Microsoft Word that make it easier for you to do everything from save your document to undo a mistake.

Ctrl+N: Create a new document Ctrl+O: Open an existing document Ctrl+S: Save a document F12: Open the Save As dialog box Ctrl+W: Close a document Ctrl+Z: Undo an action Ctrl+Y: Redo an action Alt+Ctrl+S: Split a window or remove the split view Ctrl+Alt+V: Print Layout View Ctrl+Alt+O: Outline View Ctrl+Alt+N: Draft View Ctrl+F2: Print Preview View F1: Open the Help pane Alt+Q: Go to the “Tell me what you want to do” box F9: Refresh the field codes in the current selection Ctrl+F: Search a document F7: Run a spelling and grammar check Shift+F7: Open the thesaurus. If you have a word selected, Shift+F7 looks up that word in the thesaurus. Moving Around in a Document You can use keyboard shortcuts to easily navigate throughout your document. This can save time if you have a long document and don’t want to scroll through the entire thing, or simply want to easily move between words or sentences.

Left/Right Arrow: Move the insertion point (cursor) one character to the left or right Ctrl+Left/Right Arrow: Move one word to the left or right Up/Down Arrow: Move up or down one line Ctrl+Up/Down Arrow: Move up or down one paragraph End: Move to the end of the current line Ctrl+End: Move to the end of the document Home: Move to the beginning of the current line Ctrl+Home: Move to the beginning of the document Page Up/Page Down: Move up or down one screen Ctrl+Page Up/Page Down: Move to the previous or next browse object (after performing a search) Alt+Ctrl+Page Up/Page Down: Move to the top or bottom of the current window F5: Open the Find dialog box with the “Go To” tab selected, so you can quickly move to a specific page, section, bookmark, and so on. Shift+F5: Cycle through the last three locations where the insertion point was placed. If you just opened a document, Shift+F5 moves you to the last point you were editing before closing the document. Selecting Text You may have noticed from the previous section that the arrow keys are used for moving your insertion point around, and the Ctrl key is used to modify that movement. Using the Shift key to modify a lot of those key combos lets you select text in different ways.

Shift+Left/Right Arrow: Extend your current selection by one character to the left or right Ctrl+Shift+Left/Right Arrow: Extend your current selection by one word to the left or right Shift+Up/Down Arrow: Extend selection up or down one line Ctrl+Shift+Up/Down Arrow: Extend selection to the beginning or end of the paragraph Shift+End: Extend selection to the end of the line Shift+Home: Extend selection to the beginning of the line Ctrl+Shift+Home/End: Extend selection to the beginning or end of the document Shift+Page Down/Page Up: Extend selection down or up one screen Ctrl+A: Select the entire document F8: Enter selection mode. While in this mode, you can use the arrow keys to extend your selection. You can also press F8 up to five times to extend the selection outward. The first press enters selection mode, the second press selects the word next to the insertion point, the third selects the whole sentence, the fourth all the characters in the paragraph, and the fifth the whole document. Pressing Shift+F8 works that same cycle, but backwards. And you can press Esc any time to leave selection mode. It takes a little playing with to get the hang of it, but it’s pretty fun! Ctrl+Shift+F8: Selects a column. Once the column is selected, you can use the left and right arrow keys to extend the selection to other columns. Editing Text Word also provides a number of keyboard shortcuts for editing text.

Backspace: Delete one character to the left Ctrl+Backspace: Delete one word to the left Delete: Delete one character to the right Ctrl+Delete: Delete one word to the right Ctrl+C: Copy or graphics to the Clipboard text Ctrl+X: Cut selected text or graphics to the Clipboard Ctrl+V: Paste the Clipboard contents Ctrl+F3: Cut selected text to the Spike. The Spike is an interesting variant on the regular clipboard. You can keep cutting text to the Spike and Word remembers it all. When you paste the Spikes contents, Word pastes everything you cut, but places each item on its own line. Ctrl+Shift+F3: Paste the Spike contents Alt+Shift+R: Copy the header or footer used in the previous section of the document Applying Character Formatting Word also has loads of keyboard combos for applying character formatting (and paragraph formatting, but that’s covered in the next section. You can use the shortcuts to apply formatting to selected text or to whatever you type next if no text is selected.

Ctrl+B: Apple bold formatting Ctrl+I: Apply italic formatting Ctrl+U: Apply underline formatting Ctrl+Shift+W: Apply underline formatting to words, but not the spaces between words Ctrl+Shift+D: Apply double underline formatting Ctrl+D: Open the Font dialog box Ctrl+Shift+ : Decrease or increase font size one preset size at a time Ctrl+[ or ]: Decrease or increase font size one point at a time Ctrl+=: Apply subscript formatting Ctrl+Shift+Plus key: Apply superscript formatting Shift+F3: Cycle through case formats for your text. Available formats are sentence case (capital first letter, everything else lower case), lowercase, uppercase, title case (first letter in each word capitalized), and toggle case (which reverses whatever’s there). Ctrl+Shift+A: Formats all letters as uppercase Ctrl+Shift+K: Formats all letters as lowercase Ctrl+Shift+C: Copies the character formatting of a selection Ctrl+Shift+V: Pastes formatting onto selected text Ctrl+Space: Removes all manual character formatting from a selection