User:Mike Cline/USCAN Working Group Drafts/Phase I Task Forces/E-Key Wikipedia Ambassadors/Proposal

We had some questions that we felt were unanswered by the organizational structure proposal. Here are our suggestions for transitioning to the new, decentralized organizational model in regards to our current Ambassadors.

Transitioning Ambassadors
For current Ambassadors, how do we transition them to these new caucuses (how will we be supporting them)? Will somebody in the beginning organize caucuses with current Ambassadors?
 * We propose having the current Campus Ambassadors participate in the geographic caucuses. The caucus including the Regional Ambassador or someone in a similar role will work with current Campus Ambassadors to answer any questions about the new structure and their role.
 * A staff person in the central office should work closely with 15-30 ambassadors to create the first caucuses. We propose that 10 caucuses are up and running by the end of Phase II.

Central office's relationship to Ambassadors
How many paid employees at the central office will be assisting?
 * caucus coordinator - full-time permanent person, more coordinators may be needed in the future as the caucuses grow. This person will be responsible for working with the caucuses including providing materials and advice to help ensure programs are successful. This person will be responsible for holding the caucuses accountable and will check in with the caucus liaisons to ensure the program is going well. Caucuses are responsible for monthly reports to this staff member regarding the status of classes, they can be done by the caucus liaison. They could also do some data analysis.
 * A temporary person to assist in the transition from the current structure to the new structure. This person will be a temporary employee with a 6-12 month assignment.
 * This person will work with the caucuses to help support faculty on tasks such as assignment design and matching Campus Ambassadors with classes and also matching Online Ambassadors based on subjects.
 * Experienced Wikipedian who works with Online Ambassadors

Online Ambassadors

 * The work of Online Ambassadors will be coordinated by the central office. A staff member will recruit, coordinate, and train the Online Ambassadors.
 * We recommend an Online Ambassador coordinator, this person will work at the central office and ideally should be an experienced Wikipedian.
 * The central staff will also be responsible for any redesigns of the Online Ambassador program.
 * The geographic and subject caucuses must communicate regularly with the Online Ambassadors.

Regional Ambassadors

 * The Regional Ambassador role will not exist past Spring 2013. However, we should transition the current Regional Ambassadors to the new structure, as they have been integral to the program’s success and have a lot of experience.
 * The current Regional Ambassadors are ideal for setting up the first caucuses, so the central staff should consider working with interested Regional Ambassadors to build the first caucuses during Phase II.
 * Fall 2012 Regional Ambassadors will have the opportunity to work on assignment design training based on skills and experience. This can give more Ambassadors some experience that will be necessary for the caucuses to support professors and students.