User:Mike Cline/USCAN Working Group Drafts/Phase I Task Forces/U.S. Canada Education Program Proposed Structure/Proposal/Notes

To Do

 * Relationship between local chapter and members ✅
 * Relationship between local chapters and central office ✅
 * Relationship with universities ✅
 * Governance of local groups (recommend to Phase II staff) ✅
 * Distribution of responsibilities ✅
 * Summary session at the end of the day: summarize results for Working Group
 * Board composition and criteria ✅

Relationship to local/thematic affiliates

 * Faciltate networking/community building/storytelling
 * Annual summit
 * Awards/recognition
 * Support: training, assignment design
 * Chapter management consulting
 * Financial support
 * Swag
 * Legitimacy: cards, email address, webpage presence
 * Access to data/directory
 * Wikipedian policy and norms support
 * Central org will not dictate themes or geography ahead of time, but they will grow organically (except maybe in the very beginning)

Affiliation requirements

 * mission alignment
 * proposal to get funding
 * minimal application
 * monthlyish reports to central organization
 * supporters to forming the chapter
 * no member approval (interest is sufficient)
 * collect student contact info of participants

Relationship with universities

 * Not student organizations, but if students want to form a student club, they will partner with the local organization
 * Local chapters can partner with university centers (writing center, teaching and learning, etc.)
 * In the early stages of the organization, the central organization will facilitate outreach to the university centers and provide materials for incorporating them into a new local organization

Things we like

 * Rewawrd system to foster collaboration/incentivization
 * student participation in organization
 * face-to-face consultation/regular meetings at the local level
 * small staff at beginning is sufficient
 * support materials, how-to manuals on how to get set up/models, case studies
 * Board is hands off; sets policies only
 * diverse ways to get involved/help out
 * matchmaking among professors, students, Wikipedians ns

Topical sections/ thematic chapters

 * If an academic organization wants to start a new chapter, and they have international members who are interested in joining and getting guidance, there are no restrictions for them to be a part of the organization.

Central organization

 * Recruit instructors: with conference and PR outreach
 * Train local organizations/officers in the beginning— train the trainer
 * Coordinate, train, and recruit Online Ambassadors with Wikipedians
 * Promote local chapters and Ambassador positions
 * Relation-building with universities (e.g. centers, departments, associations)
 * Strategy and program development, organizational development
 * Developing materials, handouts, syllabi, grading rubric
 * US/Canada data tracking and analysis, impact assessment
 * Support academic research and community regarding Wikipedia in education
 * Develop measures of success
 * Community building, communication (newsletter)
 * Instructional design consultation/models, train local affiliates

Local/topical affiliate

 * Recruit instructors: in-person workshops, phone calls, emails, in-person meetings
 * Coordinate, train, and recruit Campus Ambassadors
 * Strong central staff involvement in the beginning
 * Relation-building with universities (e.g. centers, departments, associations)
 * Support academic research and community regarding Wikipedia in education (thematic/topical)
 * Facilitating fun and networking among members
 * Instructional design to local/thematic participants

Miscellaneous

 * What if a professor wants to join the program but doesn't want to join a local or thematic affiliate?

Possible members of local/thematic affiliates

 * Patrons
 * Campus Ambassadors
 * Online Ambassadors
 * Professor
 * Wikipedian
 * Student
 * At large

What participants get from their local/thematic affiliate

 * Professors
 * assignment resources and materials
 * network with others
 * support for relevant conferences
 * contact with WikiProjects/Wikipedians
 * Wikipedian
 * engagement in subject area
 * help improve the subject area
 * matchmaking
 * Student
 * specific Wikipedia guidelines for subject
 * expert Wikipedian help
 * templates
 * At large member
 * opportunities to get involved
 * examples of results


 * Is it ok for a class using a Wikipedia assignment to be a part of our organization without joining a affiliate?
 * YES!

Non-committed members

 * Professors
 * Wikipedians
 * Review articles
 * format student articles


 * Staff in Phase II will determine the governance within local groups (i.e. officers required? how do they handle any grant funding?)

Risk Assessment

 * 1) No participants want to create local/thematic affiliates

Slots: representation and suffrage

 * 1 WMF appointee
 * 3 "educators" represented on the board, voted on by everyone via a blind vote (elected in even years)
 * The voting will happen off-wiki, but we have not come to consensus on the exact platform where we will vote on this one
 * 3 active Wikipedians represented on the board, voted on by anyone via a blind vote (re: WMF board process) (elected in odd years)
 * 1 reserved spot, voted on by Wikimedia Chapters and WikiEdUCA chapters
 * 4 members appointed by the rest of the board (on a skill basis)


 * Recommendation to the Board that they will appoint the open seats based on skills, demographic diversity, geographic representation (US/Canada)

Skills

 * Accounting/finance skills
 * Legal skills
 * Managerial/leadership expertise

Characteristics

 * Personal integrity
 * Citizens or residents of US/Canada
 * Positively passionate about Wikipedia and Education
 * Diverse as a group
 * Good connections and social capital is a plus
 * Commitment to actively participating in "committee" work / responsibilities