User:Nuhuibra/sandbox/knowledge organization

UNIVERSITY OF DAR ES SALAAM

PRINCIPLE OF ORIGINATION OF KNOWLEDGE by IBRAHIM NUHU(BACHELOR OF LIBRARY AND INFORMATION SCIENCE)

the importance of organizational knowledge in the library context.

According to international society for knowledge organization defined Knowledge organization as the branch of library information science concerned with activities such as document description, indexing and classification performed in the library, database, archives, etc. These activities are done by librarians, archivists, subject specialists as well as by computer algorithms, a term knowledge organization can also be defined as the description of the document or resources kept in the library or information center by describing the content of the material, knowledge organization include classification and cataloguing, According to Merriam Webster dictionary term library can be defined the collection of sources of information and similar resources, made accessible to a defined community for reference or borrowing, It provides physical or digital access to material, and may be a physical building or room, or a virtual space, or both. Every library has four important roles to play in the information industry which is acquisition of printed or non-printed information resources, organizing, disseminate and preserve the information (Kochen, 1974). Of all these major roles which library plays, the organizing role is very important, this saying could be justified with the following points showing the importance of knowledge organization in the library, Helps to facilitate easy accessibility of library materials: in knowledge organization information are kept together in terms of their subject, as when knowledge is organized into a systematic order it will be easier for users to have an access to it. When knowledge is not well organized, it will not be possible for users to easily find the information, librarian are ones who assist readers in locating desired information resources. According to Ogbonyomi(2009) cataloguing and classification are twin process adopted in the library administration to assist library users in locating their desired information easier, cataloguing and classification described the inevitable way of organizing knowledge in the library, if knowledge is well organized, library user can easily locate the materials as they desire, as this also shows that organizational of knowledge is important in the library context., and the primary tools for organizing the physical items in the library are the catalogues and their shelving according to classification scheme resources (Kochen, 1974), thus knowledge organizational is important in the library context. Knowledge organization helps to save time of the users in the library context: dr.ranganathan was the first to propose the fourth law known as “save the time of the reader”, which could only be fulfilled if knowledge is organized in the library, Time is important to every person especially a library user, thus librarians have a duty of saving the time when providing service to their users in the most efficient, accurate, and effective manner and thus saving the reader's time. Saving the time of the reader relates to how the library actually organizes its information, organizational of knowledge in the library saves thousands of hours of the user's time when compared to unorganized library. A library user is able to use catalogues and finds materials he or she needs on time and librarian could easily get related material on library shelves on time due to classification of such material, thus organizational knowledge is important in the library context. Providing information about the materials: organizational knowledge is the key to all library collection and without it users will not know what the collection contains, just as the book indexes guides the readers about the information contained in the book, a library catalogue is the index or stock to particular library (Edoka, 2000).knowledge organization provides information such as creator names, titles, and subject terms that describe resources, an information resource must be known before it can be found. With Knowledge organization information can be identified and the works contained within those information resources, the information concerning a particular material could maximize the use, whereby in the catalogue the materials details can be found, as this also shows that the organizational knowledge is important in the library context. Helps in facilitating an act of shelf reading: according to Lis wiki. shelf reading refers to the process of verifying if the materials are in their correct position on the libraries shelves. Library staff reads the call numbers which presented on the spine of each item in an area, to make sure they are in the correct ascending order. Any materials that do not belong in that area are removed and sent to the circulation department for reshelving whereby the process of shelf reading is possible due to the organizational of knowledge, as if the knowledge in the library context were not organized, shelf reading would be hard to conduct. Thus organizational knowledge enhances the whole process of shelf reading in the library context. Organizational knowledge ensures security of library materials: the exponential growth of information and information bearing materials are a result of the ever increasing growth of knowledge gives force for the need to organize information materials so as to provide adequate security for these materials. According to Parker (2002), the security of library materials which are books and non-book materials are of utmost importance to the librarian and information specialist for the purpose of reducing or avoiding unnecessary damage on library materials available in the library, library management and information professionals must devise strategies which will enable them to provide adequate security that can protect the information resources available in the library. When knowledge is well organized, the security of materials could be secured from deterioration, lost due to theft or misplacement of library materials in the library shelves and pages mutilation as such if the library materials were not organized, the materials could be lost unknowingly, and may damage, thus the organizational knowledge is important in library context as it facilitate information security. Facilitate stock taking, when materials are organized it is then easier to conduct stock taking, Stocktaking is a library management process that provides information on the state and statistics of the catalogued collections in your library. find out what items have been lost by checking the number of the available and those borrowed, with stocktaking a librarian can find or replace materials as needed, confirm that each item in catalogue is actually exists and is where it belongs, in order for this process to take place, the materials needed to be organized in a systematic order so as to be able to identify them and make some collections if needed, organizational knowledge enable the librarian to do stock taking in the library context, thus this also shows the organizational knowledge is important in the library context. Organizational knowledge helps to save space with in the library context and: when materials are organized in some systematic order in the library shelves, the library space will be available comparing to if they were not organized, organizing knowledge in a library context facilitates the store of more books in less space. Library space helps to avoid the expensiveness to new construction costs as if the materials were not organized it would have costs for a bigger building to store materials also enhance the additional of new materials in the library, currently more space can be saved in the library due to the knowledge being organized in digital format by online public access catalogue, as the space in the library is important for conducting library daily operation and without knowledge organization the space in the library will harden the use thus organizational knowledge is essential or important in the library context. Organizational knowledge also helps on facilitating proper management of library resources: The basic functions of library management relates to planning and negotiating the acquisition materials, interlibrary loan(ILL) requests, stacks maintenance, overseeing fee collection, event planning, Most libraries stores physical media like books, periodicals, film, and other objects and use different  method for tagging, storing, and retrieving materials, An important aspect of library management is planning and maintaining library facilities (Mc clure,1980). An successful planning is defined as an active planning that ensures an organization will have the right people in the right place at the right time as this could be supported only if information is organized, Planning the construction of new libraries involves the planning of organizing knowledge in the library context, or remodeling those that exist also is possible by assessing the previous knowledge organization as to make certain improvement due to collection growth, thus the organizational knowledge also supports the library in proper management of library resources. Organizational knowledge also helps in facilitating research: In academic institutions, both academicians and researchers mostly depend on library resources and facilities. No doubt that quick and easy access to such resources accelerates both academic and research activities more effectively, which is the thing that can be facilitated by organizing knowledge in the library context. According to Krolak (2006), “Libraries assist in finding, using and interpreting appropriate information that opens up opportunities for lifelong learning, literacy enhancement, informed citizenship, recreation, creative imagination, individual research, critical thinking, and empowerment in an increasingly complex world.” And ultimately this also could be improved or enable if knowledge is organized, this equitable access to information is essential to enable educated and informed citizens to participate in a research. Different scholars and students engaged in the task of seeking truth as to solve different problem in society. The academiclibraries supports course curriculum and assists researchers to extend their research work and create new knowledge successfully (Higham, 1980). As this shows for the researches to be conducted successful there is the need for the knowledge to be well organized in the alibrary, thus this also proves how important organizational of knowledge is, in the library context.

CONCLUSION: Ultimately Knowledge organization is important in any library context, without knowledge organization it has usually been difficult to locate any object Such as books, articles, artifacts, documents, librarians are increasingly called upon not only to collect information in libraries but also to organize it into library context. The term knowledge organization systems are intended to encompass all types of schemes for organizing information and promoting knowledge management. Knowledge organization systems include classification and categorization schemes that organize materials at a general level, subject headings that provide more detailed access and authority files that control variant versions of key information such as geographic names and personal names. Knowledge organization is the heart of every library, museum, and archive. The knowledge organization system used in a particular situation may be borrowed from the library tradition, such as the Library of Congress Classification Schedule, or from commerce, such as the Yahoo categories, or it may be developed locally. The knowledge organization may be applied to metadata records for each resource. Knowledge organization helps to facilitate efficient and effectively retrieval, saving time and also space in the library context.

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