User:Patil7ue

Editing by Dinesh

From the discussion we have had, I am gathering below all the points people raised. People are free to edit this so that we do not have too many mails going around.

1) We should concentrate on forming the core group and then let it figure out the event organization and calender. So the mail on SIA should be only regarding that.

2) In that sense our group is sort of a pre-core group that has to      a> make rules about who gets to be in,       b> attract people to join in, take event leads               - encourage limited, but responsible short time commitment.      c> make a basic event calender for people to commit to.      d> decide on regular meeting times, general policy about event handling etc.              - one experienced person should be a backup etc.      c> what is the policy in general about freshers leading an event               - not much idea of where to get what from.              - not much idea of academic load.

3) In this regard I am putting this first script of SIA mail derived from the email responses that I have received. I think we all should put effort cause the thinking done here is a fixed upfront cost that will ensure smooth functioning henceforth. And we would have set up a wonderful structure in the process.

Subject line: (tentative) SIA invites its members! Dear All, Hope you all are enjoying your summer vacation to the fullest. Your friendly neighborhood SIA is grearing up for the new academic year. A group of SIA members got together recently to discuss plans for the year ahead. The unanimous vote was in favour of a SIA Core Group that would collectively be responsible for the workings of SIA, as opposed to having an elected President/Treasurer/Secretary. We believe this would involve more people with better oppurtunity for short time commitments. All SIA members who are interested in leading/volunteering for events coordination/organization, or in the functioning of SIA, are earnestly invited to join this Core Group.

Since ASSU does require that these posts above be filled, 'nominal' office bearers could be chosen to fulfill the university requirements. For event organization and coordination, however, any/all members of the Core Group are welcome to take the lead and form a team of volunteers. This helps lessen the burden that one President must bear, and allows a larger team of members to be more actively involved. The objective is simply to cater to a more diverse set of tastes, and to ensure a decentralized, livelier functioning of the organization.

There are no stringent requirements for becoming part of the Core Group - as long as SIA interests you and you can commit at any level to be actively involved in it! We would like for the Core Group to meet periodically - monthly, but apart from this, commitments would remain on a per-event basis. People can join the core group any time.

Additional suggestions are welcome. Please let us know if you can come up with more ways to enrich SIA's contribution to the Indian student population at Stanford. Below is a brief roster of the events for the next year with their expected dates. You can add to the list, choose to lead one or join one that interests you. Details of these events will follow soon.

2006:

Aug - Indep. Day Sep - Freshers Pick up from the Airport Fresher's welcome party, Fresher's outing party, Bechtel fresher's welcome. Oct - Gandhi Jayanti. Nov - Diwali (preparations and planning starting in August with Sanskriti) Dec - SIA goes on a vacation.

2007: Jan : Republic Day Feb : Dance Party Mar : Holi Apr : Spicy Curry May : SIA year end party.

Thanks Dinesh - on behalf of SIA.