User:Salmanjaved123/Controlling a document which needs to be edited by multiple users

Controlling a document which needs to be edited by multiple users new article content ...

There are many times when a document needs to be edited by multiple users at the same time. Many problems can arise due to this i.e. if two people work together and save their work with same file name the files can be overwritten and the first person work can be lost. To avoid this “version control” is needed. It involves a systematic numbering system, with files stored in a single area called file repository. Usually there is a person editor who is responsible for editing. A number of people revise the document. Proof-readers check spellings and grammar. The editor collates all the revisers comments and proof-readers notes, in order to produce finished document. We can protect a document for editing in word. Because there are times when we wish that document is protected as read only. And allow the users to add comments only. We can also remove restrictions for certain users or allow specified users to be given access to certain areas of document. Passwords can be used for opening a document or to edit it, for security. Changes can be tracked, made to a document during its revision and final editing. It is very useful when a single document needs to be revised by more than one person. And the editor will make the final decision whether to keep or discard the changes (accept insertion or reject insertion. Revision comments can be added to the text and are used where the reviser wants to get editor’s attention. When a number of people have revised a document, comments from files can be merged into a single document and each difference in the file is identified and noted in the final document ads tracked changes.