User:Sap technical

SAP HR: Personnel Administration All About Infotypes! What is an Infotype? SAP-HR uses infotypes to store all relevant employee data required for administration purposes. It has a 4 digit-code and a related name. It stores similar data into one screen. For example, Personal Data (Infotype 0002) stores the employee’s personal data (i.e., first name, last name, birth date, marital status). Every SAP infotype has fields for which data needs to be entered. There are two types of fields: •	Mandatory fields, which have a tick in the field. •	Optional fields, which are blank. Number ranges for infotypes have been pre-determined by SAP. They are as followed: •	HR/Payroll Data = Infotype 0000 to 0999 •	Organizational Data = Infotype 1000 to 1999 •	Time Data = Infotype 2000 to 2999 Authorization to access SAP HR Master Data can be defined at the infotype level. Therefore, SAP users can be given access only to the employees’ information relevant for their position, allowing appropriate level of security to be maintained for confidential personnel information. Infotypes Sub-Types Some infotypes are divided in different groups linked to the same theme.These groups are called subtypes. “Permanent Residence” and “Emergency Address” are subtypes of the Infotype 0006 (Addresses). Infotype Periods Infotypes are maintained according to specific validity dates : start and end dates. which allows to maintain an employee’s data history. When you update an employee’s data, the previous data is most likely automatically time-delimited. As a result, an employee can have many records for one infotype, with different validity periods. How to create an Infotype In the SAP command prompt, Enter transaction PA30 In the next SAP screen, 1.	Enter the Personnel number 2.	Click the Enter Button How to create an Infotype In the SAP command prompt, Enter transaction PA30 In the next SAP screen, 1.	Enter the Personnel number 2.	Click the Enter Button 1.	Select the relevant Tab to view related Infotypes. 2.	Select the Infotype you wish to create a new record Click the create button In the next SAP screen, 1.	Enter the Start and End dates for your new record. 2.	Enter data in the fields. Make sure you enter data for the mandatory fields atleast Click the save button. How to Display an Infotype To display an infotype in SAP, you can either use transaction PA30 or PA20. In the SAP command prompt , 1.	Enter transaction PA20. 2.	Click Enter Button In the next SAP screen, 1.	Enter the Personnel Number 2.	Click the Enter Button 1.	Select the relevant Tab to view related Infotypes. 2.	Highlight the Infotype you wish to display Click the Display button

The Infotype is displayed. Notice, SAP will gray out all fields and no fields can be changed. How to Change an Infotype In the SAP command prompt, Enter transaction PA30