Wikipedia:Ambassadors/Steering Committee/2012-04-04

Attending

 * Donald Albury (OA)
 * Christopher Cheney (CA)
 * Tom Fish (OA)
 * Richard Knipel (CA/RA)
 * Swaroop Rao (OA)
 * Jami Matheson(WMF)


 * Guests:
 * Aude
 * Max
 * Jan
 * Rob

Discussion Topics

 * May Elections
 * Up for Election: Chris (CA), Donald (OA), Richard (Open Spot), Piotr (Open Spot)
 * As Donald is retiring - agrees to handle election process
 * Tentative Schedule:
 * Request for nominations sent out 2nd-3rd week of April
 * Nominations will remain open 7-10 days
 * Voting period will last 7-10 days (roughly ending start of May)
 * New Members join next meeting 2nd? week of May


 * Revisit Journal Idea
 * Noticed that was proposed, similar to past ideas, will need to keep an eye on it.
 * per Jan, Daniel Mietchen might work with Piotr's idea - may need to wait till WikiMania since it is being discussed there.
 * Jan will continue to be liaison on this, although Richard will be the second point person.


 * Online Ambassador Recruitment
 * Agreement on getting site-notices up, potentially geo-localized near current schools? Will also need to officially post a notice on the appropriate places (signpost, talk pages (student pages as well?), GEP,...) to try and bring in more people.
 * Max/Jami will be the point person
 * Adding questions regards plagiarism - agreed on 3 questions to be added to OA application:
 * How would you make sure your students were not violating Copyright laws?
 * If one of your students had an issue with Copyright Violation how would resolve it?
 * In your own words describe what Copyright Violation is.
 * Signpost Update
 * Going well but only focusing on bi-weekly till we get more content.
 * Future Re-Org Meeting
 * Looking for roughly 20 people to participate in early summer in SF or NYC? (Exact date will not be same time as Wikimania)
 * Prelim discussion will be on-wiki, to help get ideas into the pot, final number of folks in the room TBA depending on schedules/interest
 * Will need to coordinate with tabled talks from conferences & wmf affairs end of june/early july
 * Email will be sent out Monday with more precise details, but focus will be on long-term strategy / project organization
 * Will also need to firm up how to "train" Online Ambassadors in a more formal way -> alot will need to go on-wiki and combined with Professor Aid?
 * Bottom line, WMF is trying to hand-off most of the remaining responsibility back to the community - transition period will probably last through Dec 2012?


 * Recap IRC OA Chat
 * Biggest takeaways are we need more formal training, and to really make roles and responsibilities more explicit instead of the current more laissez-faire - Jami will send a more defined list on Monday as she had to head to the airport


 * Wikipedia:WikiProject_Academical_Village
 * A few minor updates - waiting on Education Extension to go fully live to launch
 * Do need to port over last few pages, but partly waiting on...
 * [] still in Beta
 * Keyholdback is GUI - worst case ready Q3 2012 - may depend on Jeroen?
 * Current Schedule?
 * Consensus is extension may take a while, so best to launch early, may coordinate with NYPL efforts?