Wikipedia:GLAM/New Zealand Wikipedian at Large/WikifyingGLAM

Background
During the 2019 Wellington Botanic Garden BioBlitz, User:Ambrosia10 and I came up with a plan for embedding what was happening in Commons, Wikipedia, and Wikidata: Wikifying it. As part of a New Zealand Wikipedian at Large residency at Otago Museum, I developed this checklist of tasks that a visiting Wikipedian could straight away undertake with an institution, especially one in the GLAM sector. I recommend setting up a Wikipedia project page for the institution to host this To Do list. —Giantflightlessbirds (talk) 10:50, 11 April 2019 (UTC)

Commons

 * 1) Take photos of the institution, inside and out. Think of these as the publicity shots newspapers will need at short notice, the documentation of current exhibitions, and venue pictures to use on meetup or event pages. These can be uploaded to Commons and used immediately.
 * 2) Take a selection of out-of-copyright historic photos of the institution, getting staff members to write captions and detailed descriptions if possible.
 * 3) Help draft a copyright statement for the website, making it clear the institution's images are "open by default" and released under a Wikimedia-friendly Creative Commons license, unless explicitly state otherwise. Reasons might include the copyright being held by someone else, the conditions of loan or donation, or cultural permissions needed before reuse.
 * 4) Make sure all staff, especially marketing and social media, understand current copyright law, what Creative Commons is, and the correct ways to credit Commons images.
 * 5) Create an Institution template and use it in all uploads. Create an Author template if there are multiple photos or drawings by a single Wikidata-notable person.
 * 6) Create a standard Commons template for uploads, based on  . Add additional text explaining the context of the uploads if a Wikipedian in Residence is involved (linking to the Wikipedian's project page). Add a contact email address and an invitation to submit corrections.
 * 7) Try to get the museum's logo and standard advertising banner released under an open licence; this allows it to be downloaded in different formats and resolutions by news media, and stops photos that include museum signage from being flagged as copyright violations. This can also be done using fair use provisions, as with the Southland Museum logo. If the logo is just shapes and text, it's non-copyrightable under US law and hence in the public domain. The logo can be marked as a trademark in Commons to prevent fraudulent use.
 * 8) Reorganise the existing Commons category with subcategories.
 * 9) Create a Commons gallery to show off the best collection photos, including "hero" objects; use galleries formatting to increase photo size and show better captions.
 * 10) Shoot plain mugshot photos of all staff.

Wikidata

 * 1) Create or improve the institution in Wikidata. The following are relevant Properties and Identifiers:
 * 2) * instance of (museum/art museum/military museum/design museum/natural history museum/national museum/architectural structure/monument)
 * 3) * logo image
 * 4) * image, and image of interior (if an Architectural Structure)
 * 5) * inception
 * 6) * founded by
 * 7) * date of official opening
 * 8) * architectural style
 * 9) * native label
 * 10) * short name
 * 11) * nickname
 * 12) * named after
 * 13) * chairperson
 * 14) * director/manager
 * 15) * member of (Biodiversity Heritage Library Consortium, World Digital Library etc)
 * 16) * total revenue
 * 17) * country
 * 18) * located in the administrative territorial entity
 * 19) * coordinate location
 * 20) * subsidiary
 * 21) * owner of (items in Wikidata)
 * 22) * collection or exhibition size (can be broken into categories; note point in time)
 * 23) * visitors per year (point in time)
 * 24) * architect
 * 25) * part of / has part
 * 26) * heritage designation
 * 27) * located on street
 * 28) * official website
 * 29) * Commons gallery
 * 30) * Commons Institution page
 * 31) * topic's main category
 * 32) * Wikidata property (e.g. its collection ID number – propose this if it hasn't been created)
 * 33) * activity policy in this place (no photos, smoking ban)
 * 34) * Twitter username (number of subscribers)
 * 35) * Facebook ID
 * 36) * Instagram username
 * 37) * New Zealand Heritage List number (if an Architectural Structure)
 * 38) Create Wikidata items for current and former directors and curators, and add directors to the institutional Wikidata entry with with start time and end time.
 * 39) Add mugshot images to all staff.
 * 40) Create Wikidata items, with images, for "hero" objects that meet Wikidata's notability criteria.

Wikipedia

 * 1) Print out the institution's current Wikipedia article and invite staff to annotate it and note problems, supplying reliable sources for every correction. Follow the WikiProject Museums Guidelines when improving the article.
 * 2) Collate a list of key sources, in physical form and as a list on the Further Reading section, avoiding the institution's own website as much as possible. Extensive lists of newspaper articles and other online sources can be listed in a new section on the article's Talk page.
 * 3) Create a list of past directors in the article. Most of these will be notable, and should be linked.
 * 4) Some articles use , but  (here) is probably preferable.
 * 5) Add categories based on those used by other, similar, North American or British GLAM articles; see the list in WikiProject Museums Guidelines.
 * 6) Create or enhance articles on past directors or curators.
 * 7) Create or enhance articles on any "hero" objects that meet Wikipedia's notability criteria, or use the best collection photos to illustrate related Wikipedia articles.
 * 8) Brainstorm with the institution which key topics, people, or things it is best equipped to be caretakers of, and list these articles on its institutional Wikimedia project page, with some concrete improvement goals as part of a Wikipedia strategy.