Wikipedia:Meetup/Aotearoa New Zealand Online/26

Aotearoa New Zealand Online Meetup 26

 * Date: Sunday 24 July 2022
 * Time: midday to 2pm
 * Location: Virtual Meeting at this link https://meet.jit.si/WikiAotearoa''' Note this video conferencing software link will ask permission to use your computer camera and microphone. You will need to agree to get full functionality. Google Chrome or Chromium is recommended for the best experience (not all aspects work correctly with other browsers). The Jitsi web-based video conferencing platform is 100% open source and fully encrypted. No account is needed and it's free.
 * Cost: Free

Meetup Code of Conduct and Anonymity when Meeting Via Video Conference
All attendees are expected to understand and abide by the Draft Universal Code of Conduct for the Wikimedia Movement.

This video conferencing meetup is a replacement for an in-person meetup. While attending and remaining anonymous is supported by the group, lurking is not supported and will be actively discouraged. All attendees are expected to use their User name as an identifier on the video conference call and to introduce themselves and their interest in joining the call on the chat channel of the call as a minimum. Participation using video and / or voice in addition to Chat is encouraged but not required.

Some members of the group have been the target of cyber bullying in the past and these measures are intended to support creating a safe space for collaboration.

If a new attendee joins the group with video and voice disabled, they will be encouraged to participate by the facilitator, using this script:


 * Welcome new attendee. This group respects your right to remain anonymous. This group has a policy of discouraging lurking as it makes some of us uncomfortable. If you are happy to introduce yourself over voice, please let us know what you've been working on and if you need help with any editing issues.
 * If you're not comfortable updating the group by voice, then that's okay. You have the option of introducing yourself and adding your user page link into the chat feature. The chat is deleted once the video conference finishes.
 * If you want to remain completely anonymous and not chat, then this meetup is not for you. We make comprehensive and extensive notes of the meetup that will be included in the meetup page afterwards. That's the best way to catch up with what this meetup has been doing if you don't want to contribute during the video call.
 * If you're not sure how to use the chat feature you can access it by clicking on the icon that looks like a speech bubble in the bottom left corner.

If, after an appropriate length of time, the new attendee does not participate by video, voice, or chat, the facilitator of the group will remove the attendee from the video call.

If the new attendee persists in logging in, the group will discuss abandoning the meet up.

Chat for sharing pastes, URLs and so on
The Jitsi video conferencing platform has a chat feature. This is used to share URLs and other commentary while the discussions are occurring. The facilitators may take a copy to help with writing up outcomes from the meeting on the meeting Wikipedia page. Any copies will be deleted once outcomes and notes are completed.

Future Meetups
This is a monthly event running every 4 weeks, but double check the Aotearoa New Zealand Online page to confirm.

Join the Wikimedia User Group of Aotearoa New Zealand to be kept informed.

Also see New Zealand Wikipedians' notice board for discussion relevant to New Zealand Wikipedians.

Attending
Add your name to the list by adding an asterisk and three tildes like this:  * 
 * Ambrosia10 (talk)
 * Einebillion (talk)
 * Beeswaxcandle (talk) 00:00, 24 July 2022 (UTC)
 * Paora (talk)

Unable to come
Add your name to the list by adding an asterisk and three tildes like this:  * 
 * Gertrude206 (talk) 07:15, 23 July 2022 (UTC)
 * Giantflightlessbirds (talk)
 * Noracrentiss (talk)
 * David Nind - update:
 * Working on Wikisource books for the West Coast Task Force
 * bugz.org.nz - have run test crawls using various tools with limited success because of the way the site is constructed, have documented in bugz.org.nz + setup a test Zotero bibliography
 *  Schwede 66 
 * DrThneed (talk) Sorry, thought I could then couldn't!
 * Oronsay (talk)

Agenda and Notes
1. Introduction to meet up by organisers

2. Wikimedia User Group of Aoteaora New Zealand Update and Discussion (15 minutes)


 * Comms Channels' - Useful links
 * User Group Page https://meta.wikimedia.org/wiki/Wikimedia_User_Group_of_Aotearoa_New_Zealand
 * User Group Twitter account https://twitter.com/wikiprojectnz – please message @wikiprojectnz with what you're working on so they can message / retweet.
 * User Group Facebook group (closed group for editors) https://www.facebook.com/groups/833075710196955
 * Mailing list for newsletter please contact Giantflightlessbirds


 * Comms to the Public: Facebook page (public page for promoting Wikimedia content relevant to NZ, encouraging editing and contributing) https://www.facebook.com/Wikipedia.Aotearoa.NZ


 * Comms & Reporting to Wikimedia Foundation Wikimedia User Group of Aotearoa New Zealand/Annual Report 2022
 * Comms & Reporting to Wikimedia Foundation | Campaign Dashboard]
 * Comms & Reporting to Wikimedia Foundation GLAM Newsletter
 * Comms & Reporting to Wikimedia Foundation Diff blog posts


 * Funding applications to date for 2022 - FYI
 * Wikimedia Aotearoa New Zealand Strategy Weekend application and report Spend $5,946.92, Remaining funds $56.00
 * General Support Funding grant application submitted on 14 April, approved and $45,754.35 received


 * Wikimedia Aotearoa New Zealand Inc (WANZ) Committee update
 * Note: Transparency of meeting agendas and minutes is limited at the moment due to a lack of a website for WANZ. This is being worked on to make them publicly available. If you want copies please contact secretary-at-wikimedia.nz.


 * Report back to Wikimedia Foundation on the rapid grant for the committee strategy weekend has been completed Link to application and report
 * Committee representatives have caught up with Auckland Museum to discuss strategy, forward planning and coordination - notes from meeting
 * Committee are currently working on How we work documentation, documenting Strategy, Communication strategy, and a number of policies and procedures including committee role descriptions, standard operating procedures, membership policy, privacy policy, travel and expenses policy, terms of reference draft for subcommittees.
 * Committee also doing Treaty of Waitangi Awareness training.
 * Please note members can apply to the WANZ committee for funding for conference registrations. We have some funding put aside for this. We need to draft a practice document around allocating funds for this purpose but the Committee wanted to make sure members knew about this if any conference work came up in the meantime. The Committee is also happy to help any member complete a rapid grant application for conference attendance or specific project work, if this is something that interests anyone.
 * Discussion about COVID mitigation advice with meet-ups.


 * Wiki-Con Weekends, Editathons, Events and Outreach in 2022
 * Don't forget to add your program to the |Campaign Dashboard. The Dashboard is a key tracking tool for reporting back to Wikimedia Foundation and will help us ensure that we get funding in future years. If you are unsure how to add programs to the Campaign dashboard contact: Ambrosia10 (talk) on her talk page.
 * West Coast Reptile Wikiblitz will be held Sunday 31 July 2022, 09:30–16:30!
 * New Zealand Wikidata Thesis Project aims to get New Zealand dissertations into Wikidata. Project Page, Project Dashboard. There is a google spreadsheet of theses authors with Wikipedia pages who need their theses adding to their page if folk want to work on this. Project Contacts: DrThneed, Giantflightlessbirds and Ambrosia10
 * [2022 August 11-14 Wikimania] Submissions still open until 14 June.
 * 2022 October Ada Lovelace Editathon, Wellington Pakoire will work with AtticEdit organising. Tentatively scheduled for weekend of 14/15 October. Still to confirm date and times.
 * 2022 November 16-18 Worlds of Wikimedia Conference, Sydney Diversity, Diaspora and Digitality
 * 2022 November 18-20 ESEAP Conference, Sydney Regional conference for the East, Southeast Asia, and Pacific.
 * Scholarship to attend the conference are available. You have until 1pm tomorrow to submit an application. The google doc for applications is available here.
 * 2023 February WikiCon Wellington Wellington meetup discussing where and when we could deliver this WikiCon. Ambrosia10 has had Tim Park come back about the Otari Wilton rooms. The Wifi test he did is relatively slow but an IT expert has said it should be ok for folk editing wikipedia so long as there is no video content being used.
 * Other suggestions for themes around events include Library Week, Conservation Week, International Volunteers Day, 24hr editathon for Ada Lovelace Day, WikiSource Women's History Month for Wikisource, Winter Olympics, Matariki Event, Library Week. We should think about the focus of the work - is it to onboard folk or to focus on content. Any further update?
 * Anything to update / discuss?

3. Wiki News – add any news from the wider Wiki movement the group may be unaware of
 * A recent paper by Dr Rod Page has a visualisation of the most active editors of publications on Wikidata and at least two New Zealand based editors are featured in it. Ambrosia10 is also thanked in the acknowledgements.
 * Complete Alumni Oxonienses: the Members of the University of Oxford, 1715-1886

4. Round table for participants to say what you’re working on and if you need help to do anything or want anything demonstrated – You can add requests for help here prior to the meeting if you want
 * Ambrosia10 - working with the BIOME conference presenting a workshop using Bionomia Tracker and Wikidata items. Successful and am now part of a working group to prepare education documents to assist teaching this workflow in classrooms. Also working on mix'n'match including the Theses Project Mix'n'match set, Index of Harvard Botanists, and BHL Creator ids. Also invited to write an article for the Linnean Society of London magazine about using Wikidata to surface minority groups and women.
 * Paora - working on saving a NZ music artist article from deletion and other "wiki gardening".
 * Beeswaxcandle points out that Alumni Oxonienses 1715-1886 has been completed in Wikisource! Its been an 11 year project of immense importance that is finally complete.
 * Einebillion Been doing work on Soldiers of the Empire project, Victoria Uni history project - all NZ medal winners from NZ wars. She's going through checking Wikidata and NZ war medal as part of their achievements. Committee meetings and meetup pages, policy and strategy documents.

5. Review of questions raised during round table

6. Further discussion
 * General discussion on the difficulty folk have on accessing copyrighted scholarly papers.

Outcomes

 * Add anything you worked on or learned during the meetup.

Next meeting and Meetup timetables

 * 21 August 2022, same time, same place