Wikipedia:Meetup/Aotearoa New Zealand Online/27

Aotearoa New Zealand Online Meetup 27

 * Date: Sunday 21 August 2022
 * Time: midday to 2pm
 * Location: Virtual Meeting at this link https://meet.jit.si/WikiAotearoa''' Note this video conferencing software link will ask permission to use your computer camera and microphone. You will need to agree to get full functionality. Google Chrome or Chromium is recommended for the best experience (not all aspects work correctly with other browsers). The Jitsi web-based video conferencing platform is 100% open source and fully encrypted. No account is needed and it's free.
 * Cost: Free

Meetup Code of Conduct and Anonymity when Meeting Via Video Conference
All attendees are expected to understand and abide by the Draft Universal Code of Conduct for the Wikimedia Movement.

This video conferencing meetup is a replacement for an in-person meetup. While attending and remaining anonymous is supported by the group, lurking is not supported and will be actively discouraged. All attendees are expected to use their User name as an identifier on the video conference call and to introduce themselves and their interest in joining the call on the chat channel of the call as a minimum. Participation using video and / or voice in addition to Chat is encouraged but not required.

Some members of the group have been the target of cyber bullying in the past and these measures are intended to support creating a safe space for collaboration.

If a new attendee joins the group with video and voice disabled, they will be encouraged to participate by the facilitator, using this script:


 * Welcome new attendee. This group respects your right to remain anonymous. This group has a policy of discouraging lurking as it makes some of us uncomfortable. If you are happy to introduce yourself over voice, please let us know what you've been working on and if you need help with any editing issues.
 * If you're not comfortable updating the group by voice, then that's okay. You have the option of introducing yourself and adding your user page link into the chat feature. The chat is deleted once the video conference finishes.
 * If you want to remain completely anonymous and not chat, then this meetup is not for you. We make comprehensive and extensive notes of the meetup that will be included in the meetup page afterwards. That's the best way to catch up with what this meetup has been doing if you don't want to contribute during the video call.
 * If you're not sure how to use the chat feature you can access it by clicking on the icon that looks like a speech bubble in the bottom left corner.

If, after an appropriate length of time, the new attendee does not participate by video, voice, or chat, the facilitator of the group will remove the attendee from the video call.

If the new attendee persists in logging in, the group will discuss abandoning the meet up.

Chat for sharing pastes, URLs and so on
The Jitsi video conferencing platform has a chat feature. This is used to share URLs and other commentary while the discussions are occurring. The facilitators may take a copy to help with writing up outcomes from the meeting on the meeting Wikipedia page. Any copies will be deleted once outcomes and notes are completed.

Future Meetups
This is a monthly event running every 4 weeks, but double check the Aotearoa New Zealand Online page to confirm.

Join the Wikimedia User Group of Aotearoa New Zealand to be kept informed.

Also see New Zealand Wikipedians' notice board for discussion relevant to New Zealand Wikipedians.

Attending
Add your name to the list by adding an asterisk and three tildes like this:  * 
 * Ambrosia10 (talk)
 * Einebillion (talk)
 * Jimmyjrg (talk) 10:56, 13 August 2022 (UTC)
 * Marshelec (talk)
 * AtticEdit (talk)
 * David Nind
 * Gertrude206 (talk)
 * Noracrentiss (talk)
 * Oronsay (talk)
 * Giantflightlessbirds (talk)
 *  Schwede 66 
 * Beeswaxcandle (talk)
 * MargaretRDonald (talk)
 * Pakoire
 * Prosperosity

Unable to come
Add your name to the list by adding an asterisk and three tildes like this:  * 
 * DrThneed (talk)

Agenda and Notes
1. Introduction to meet up by organisers and welcoming newcomers
 * * Jimmyjrg - the new Communications and Project Coordinator at Wikimedia Australia

2. Wikimedia User Group of Aoteaora New Zealand Update and Discussion (15 minutes)


 * Comms Channels
 * User Group Page https://meta.wikimedia.org/wiki/Wikimedia_User_Group_of_Aotearoa_New_Zealand
 * User Group Twitter account https://twitter.com/wikiprojectnz – please message @wikiprojectnz with what you're working on so they can message / retweet.
 * User Group Facebook group (closed group for editors) https://www.facebook.com/groups/833075710196955
 * Mailing list for newsletter please contact Giantflightlessbirds


 * Comms to the Public: Facebook page (public page for promoting Wikimedia content relevant to NZ, encouraging editing and contributing) https://www.facebook.com/Wikipedia.Aotearoa.NZ
 * Comms & Reporting to Wikimedia Foundation Wikimedia User Group of Aotearoa New Zealand/Annual Report 2022
 * Comms & Reporting to Wikimedia Foundation | Campaign Dashboard]
 * Comms & Reporting to Wikimedia Foundation GLAM Newsletter
 * Comms & Reporting to Wikimedia Foundation Diff blog posts


 * Wikimedia Aotearoa New Zealand Inc (WANZ) update
 * Funding grant application for 2022/23 successful
 * Note: Transparency of meeting agendas and minutes is limited at the moment due to a lack of a website for WANZ. This is being worked on to make them publicly available. If you want copies please contact secretary-at-wikimedia.nz.
 * Wikimedia Aotearoa New Zealand Inc is now a Registered Charity. See:Registration number CC60357
 * Draft Strategy for 2022-2025 has been published and is open for feedback until midnight Sunday 9 October 2022 New Zealand time. To feedback on the strategy please comment in this Google doc or on the talk page of the Aotearoa New Zealand User Group in Meta.


 * Wiki-Con Weekends, Editathons, Events and Outreach in 2022
 * Don't forget to add your program to the |Campaign Dashboard. The Dashboard is a key tracking tool for reporting back to Wikimedia Foundation and will help us ensure that we get funding in future years. If you are unsure how to add programs to the Campaign dashboard contact: Ambrosia10 (talk) on her talk page.
 * West Coast Reptile Wikiblitz was held on Sunday 31 July 2022, 09:30–16:30 Report back
 * New Zealand Wikidata Thesis Project aims to get New Zealand dissertations into Wikidata. Project Page, Project Dashboard. There is a google spreadsheet of theses authors with Wikipedia pages who need their theses adding to their page if folk want to work on this. Project Contacts: DrThneed, Giantflightlessbirds and Ambrosia10
 * 2022 August 11-14 Wikimania Any feedback? Recordings are available on youtube. Wikimania 2023 will be held in Singapore as a hybrid event. If you want to see Giantflightlessbirds present at Wikimania2022 on his Westcoast Wikimedian at Large efforts see this recording.
 * 2022 October Ada Lovelace Editathon, Wellington Pakoire will work with AtticEdit organising. Scheduled for 8 October 11am - 2pm
 * 2022 November 16-18 Worlds of Wikimedia Conference, Sydney Diversity, Diaspora and Digitality
 * 2022 November 18-20 ESEAP Conference, Sydney Regional conference for the East, Southeast Asia, and Pacific. Submissions are now open and more information can be found here. They close 2nd of September.
 * 2023 February WikiCon Wellington
 * Wikimania 2023 to be held in Singapore and online (hybrid event). Organising committee notes available
 * Other suggestions for themes around events include Library Week, Conservation Week, International Volunteers Day, 24hr editathon for Ada Lovelace Day, WikiSource Women's History Month for Wikisource, Winter Olympics, Matariki Event, Library Week. We should think about the focus of the work - is it to onboard folk or to focus on content. Any further update?


 * Anything else to update / discuss?


 * 2022 October Ada Lovelace Day Editathon will be held Saturday 8 October 2022 11:00am – 2:00pm - see the event page. Ambrosia10 would like to discuss COVID mitigation strategies and asks for assistance in the appropriate wording on the event page requiring folk to wear a mask while attending the event. Also would like to discuss if attendees have any proposals for needed articles and gauge whether folk in Wellington can attend the event. She has come up with some proposed wording in an editable document see this google doc. Please edit or suggest wording improvements. The draft will be finalised by midday 28 September 2022. Beeswaxcandle suggested this website for guidance
 * Ambrosia10 raised points on behalf of DrThneed. Requesting members go to the New Zealand Thesis Project page and in particular the Google docs there and add thesis information to authors Wikipedia pages. Also reminding people about the New Zealand thesis mix'n'match dataset that needs to be worked on. Discussion on highlighting the work DrThneed has undertaken for the New Zealand Thesis Project being highlighted at the upcoming ESAP/WOW conferences in November. Dr Thneed will not be attending but this work is seen as influential and needs to get more attention. It is certainly starting to make an impact on third parties for example an oceanographer has seen DrThneed's Youtube video and has been inspired to add theses from her organisation to Wikidata. Also Dr Thneed has been contacted by a researcher into theses about this project.

3. Wiki News – add any news from the wider Wiki movement the group may be unaware of


 * DrThneed has produced a youtube video updating all interested on our NZ Thesis Project. It also goes into her OpenRefine workflows and as such is extremely helpful if others want to replicate this work.

4. Round table for participants to say what you’re working on and if you need help to do anything or want anything demonstrated – You can add requests for help here prior to the meeting if you want
 * Jimmyjrg - Introducing myself as the new Communications and Project Coordinator at Wikimedia Australia. He is of two full time staff members of Wikimedia Australia. Caddie has resigned and there is currently ongoing recruitment to find a replacement for her as the new Executive officer. He has only been in the position for a short space of time and has been completing onboarding tasks. He has been a Wikimedia in Residence for Australian Performing Arts. He also mentioned Australian Performing Arts Collection Exhibitions as a page he has been working on. Was complementary about Aotearoa New Zealand comms particularly how well our Facebook and twitter efforts were done. Said the range of information and highlighting of Wikipedia content stood up well in comparison to countries such as France, Germany etc. He looked at Twitter, Facebook and Instagram platforms. Ambrosia10 suggested he look at WikiProject_New_Zealand/Performing_Arts_Aotearoa and have a chat to Pakoire if he was interested.
 * David Nind - He has mainly been concentrating on Wikisource. Couple of books pretty close to being complete, one that has recently just bee finished. Marshelec has also been doing a lot with the both working and assisting each other. He has some questions but will leave those til later in the meeting.
 * AtticEdit - Spending a lot of time organising and finding/creating resources for the Ada Lovelace Editoathon event. She's been working on the structure of the event, looking at the event location covid information and internal comms for with the Home of Compassion. She's been working on the Event Wikipedia page. Has been working through Royal Society 150 and finding under developed Wikipedia pages and finding resources to expand them. Schwede66 recommended she have a look at Miss Hirst as a potential article for expansion. Also Blanche Edith Baughan came up in discussion as a possible contender for an article.Gertrude206 has said she's long been on her "to do". Giantflightlessbirds is planning on uploading a lot of her poetry to WikiSource in the near future.
 * Ambrosia10 - I've been working on an article for the Linnean Society magazine "The Linnean" about Wikidata and its use in helping to improve the coverage and credit given to contributors from marginalised groups. I've been expanding Wikipedia articles on New Zealand endemic moths such as Homodotis megaspilata and Ichneutica omoplaca. I've been working on the NZ thesis author mix'n'match dataset, as well as my normal work on the BHL creator dataset and the Harvard Index of Botanists. I've also attended Wikimania2022 virtually and caught up on many of the presentations on Youtube. I participated in Meetup/Hokitika/7 Wikiblitz for reptiles and will be continuing to contribute to this again this afternoon. I've been helping organise the soon to be here Ada Lovelace Day editathon. I've also continued tutoring the wonderful Stitchbird2 in Wikipedia and Wikidata. I've had an email asking me to assist in a couple of conference workshops possibly including Wikidata and am intending to keep this group up to date with anything that may eventuate from this. Finally a paper I have been coauthoring has come back from revisions after being reviewed and is being submitted again - so hopefully will be published in the near future!
 * Giantflightlessbirds - I'm nine weeks into the ten-week West Coast Wikipedian at Large project, supported by Development West Coast. Ably aided by our volunteer team, especially Marshall and Axel, we're currently creating articles about South Westland at the moment, and last week I spent three days in Haast taking hundreds of reference photos for Wikidata and Wikipedia. The West Coast Wikisource project is continuing, with Kristie at Grey District Library scanning numerous out-of-copyright works, and David and Marshall proofreading pages. A new selection of finished books are about to be uploaded to the South Island library system. And finally on September 1st I'm off to Europe for a month to attend the Wikimedia Summit in Berlin and the European GLAM Wiki meetup in Prague (as well as spending a week in Utrecht and in Stockholm hosted by the respective national chapters). Link to the Wikisource Westcoast Task Force.
 * Noracrentiss - Recommends not getting covid or anything like it. She has still been recovering since becoming ill. However she has been working on the Turnbull names mix’n’match over last 5 weeks or so. Also creating Wikidata items. Other little bits of work here and there. As well as secretary duties for Wikimedia Aotearoa New Zealand.
 * Oronsay - Working on NZ Thesis project mix'n'match dateset. It is time consuming and with limited "easy" possibilities and matches. BUT has led her to get into constraint violations for ORCID ids and doing quite a bit of merging. Sometimes improving items as well as merging. She's also been doing other bits of pieces, and adding images to English and other Wikipedias.
 *  Schwede 66  - Has been working on the Westcoast Wikiproject as well as in Wikidata & Wikicommons. The Sam Uffindale news got him researching who holds current record as the person with the shortist period as an MP. It was hard to find reliable sources but did manage to find some and then wrote a decent article for Henry Jackson (surveyor). Now nominated for a DYK article.
 * User:Beeswaxcandle - Been doing lots of Wikisource - mainly off line b/c the proofreading of the Index for Dictionary of Musicians is complete but now he has to link them and the spelling of names in the Index is inconsistent. This requires him to do work in Excel and word matching the inconsistency of spelling of names in the index. He has also been doing recordings for Librivox for the Wikisource book Rambles in New Zealand. This is currently being proof listened to at the moment. Banking under difficulties will be his next project for this and plans to record this into Libravox in the near future.
 * Marshelec (talk) Highlight of the past month was a one-week visit to the West Coast to support Mike with the GLAM/WestCoastWPAL/2022 initiative.  The visit to Karamea was really useful in getting photos and information for creating or enhancing articles about topics in the local area.  Also spent time in Barrytown and visited the breeding colony of Westland petrel.  I have made contributions to many articles listed on the WPAL project page. Have also become active on Wikisource and done much of the proof-reading of a  book on the history of Charleston Marshelec's cave spider images.
 * MargaretRDonald - Has completed ensuring the 170,000 of the Australian Faunal Directory identifiers have been added to appropriate taxa in Wikidata including the  40,000 she herself has added. Many of these taxa are also found in New Zealand. Her next challenge is to find authors, via their articles, and add in a  new identifier zobodat - publication id. Covers a lot of German publications. She's found many older articles often have the same title and only way to disambigate scholarly articles is via page numbers. Encourages those working in the space to make sure once they've disambiguated an author for one paper to complete the disambiguation process for all their publications in Wikidata. The author disambiguation tool can help with this. Encouraged editors to use  DigitalNZ and PapersPast to add biodiversity based papers into Wikidata. Attendees acknowledged this needs to be done but that the metadata is messy! David Nind added link to the Australian WikiLovesEarth competition winners as Margaret worked on this campaign as an organiser.
 * Gertrude206 says she has done virtually nothing for months because other parts of life have taken over. However she has been helping a couple of new editors with varying degrees of success.
 * Einebillion - mostly work on administrative and organising tasks. The Wikimedia Aotearoa New Zealand Strategy document is now circulated, she's updated the Wikimedia Aotearoa New Zealand user page and has asked Jacqueline from ESAP - what we should do about that page now Wikimedia Aotearoa New Zealand has got affiliation. She's been creating new event pages as well as Wellington & Aotearoa New Zealand meetup pages. Has had conversations with Auckland Museum through her work. They are about to go into a large scanning project for BHL. All books scanned will be books in the public domain in both NZ and US. It's not just NZ literature, it will be anything in their library public domain in the US that is biodiversity related and will be added into BHL processing. Heads up that there will be heaps more content coming our way possibly to add in Wikisource and certainly able to be cited and images placed in Wikicommons. She reminded the group about the availability of funding for physical meet ups, outreach, relevant conference attendance etc. You just need to Email the secretary and ask for grants.
 * Prosperosity Introduced himself and explained he worked at the Auckland Museum as the Wikimedian at residence. Has been working on a big project around local history before the NZ history curriculum comes in being. West Auckland page has issues as Google is not bringing it up when it is searched for. Group members suggested he contact Andrew Lih or add a question to the Wikipedia Weekly facebook page to see if he can find out how to rectify this.
 * Pakoire -  Is form filling hell for getting funding for arts projects not necessarily related to Wiki. However she is also engaged in organising the Ada Lovelace day editathon and will add suggestions to the wording.

5. Review of questions raised during round table
 * David Nind raised questions about Wikisource which were answered by Beeswaxcandle and Giantflightlessbirds. David Nind also asked about bulk uploading to WIkiCommons and Ambrosia10 pointed him to this Youtube video.

6. Further discussion
 * Discussion raised by Giantflightlessbirds about uploading the book "Bird-song and New Zealand song birds" in WikiSource and how to ensure the music notation is able to be done in Wikisource. Beeswaxcandle says he can do that. Ambrosia10 raises the possibility of when/if the book is put into Librevox whether there would be any way to ensure the notations of birdsongs were recorded as played by musical instruments. Beeswaxcandle says he has the technology. (Ambrosia10 thinks in her head that this would be a great project for the participants of the Aotearoa New Zealand meetup to achieve. Auckland museum uploads into BHL, Wikisource adds it to their project, NZ participants transcribe and proof read, completed book gets read and proof listened to in Librevox, with musical notation of birdsong recordings added to Librevox and then cut and added to appropriate species categories etc in Wikicommons.)
 * Discussions about Ada Lovelace editathon and links added into chat about Wikisource work needed to be done in Women in Red and Auckland Museum women to work on.

Outcomes

 * Add anything you worked on or learned during the meetup.
 * Organisation time - note taking by Ambrosia10 during the meeting 1hr 45min. Transferring notes to meeting agenda and comms after completion = 1.5hrs.

Next meeting and Meetup timetables

 * 18 September 2022, same time, same place