Wikipedia:Meetup/NYC/August-2017



The August 2017 NYC WikiWednesday salon with the Wikimedia NYC community will be held Wednesday, August 30, 2017, 7:00 pm - 9:00 pm at Babycastles, a co-working space and gallery located near 14th Street / Union Square in Manhattan.

Details

 * Date: Wednesday, August 30, 2017
 * Time: 7:00 pm - 9:00 pm


 * Hashtag: #WikiWednesday
 * After the main meeting: Food and refreshments
 * Meetup link:
 * Etherpad: Wiki_NYC_August_2017

Wiki NYC committees
Wiki NYC has grown to the point where it is not possible for all project participants to be informed of all organizational decisions. At the same time, Wiki NYC invites individuals to join particular committees to participate in certain discussions. Here are the active committees


 * 1) Strategic plan committee
 * 2) Wiki NYC's most recent published strategic plan was in 2011.
 * 3) This needs to be updated by 30 September
 * 4) Various planning notes are available, including from the summer board retreat
 * 5) participants include XGC, Richard, Jim, and Meg
 * 6) Annual report committee
 * 7) Wiki NYC has to get an annual report to its major sponsor, the Wikimedia Foundation
 * 8) every institutional partner also wants an annual report for their Wikimedia engagement
 * 9) Wiki NYC also needs a public-facing general report to offer to anyone
 * 10) participants include Lane
 * 11) Budget committee
 * 12) sets annual budget
 * 13) includes president and treasurer
 * 14) Audit committee
 * 15) audits expenses in budget
 * 16) excludes president and treasurer
 * 17) Executive committee
 * 18) includes president of chapter
 * 19) point of contact for upkeep of Wikimedia Foundation affiliation agreement and chapter status
 * 20) schedules ends to longer term board discussions to make decisions in a timely manner
 * 21) includes president, Richard, and treasurer, Pete
 * 22) Annual plan committee
 * 23) Wiki NYC's annual plan includes its recurring annual projects and other activities
 * 24) the annual plan is closely related to the annual grant request to the Wikimedia Foundation
 * 25) works with budget committee and annual report committee
 * 26) includes Richard, Pete, and Esther
 * 27) Governance committee
 * 28) keeps records of who are main points of contact for any committee
 * 29) recruits for committee volunteers
 * 30) includes Richard, Esther
 * 31) Sponsorship committee
 * 32) Solicits contributions from any source. Historically this has meant in-kind contributions from partner organizations
 * 33) Records the donation
 * 34) Thanks the donor
 * 35) facilitates discussions about which kinds of sponsorship are acceptable
 * 36) includes Abhishek, Lane
 * 37) Travel committee
 * 38) responds to small travel grant requests
 * 39) oversees all Wiki NYC funded travel
 * 40) Solicits for Wiki NYC volunteers to attend wiki events on behalf of the chapter, including the annual Wikimedia Conference
 * 41) Includes Lane
 * 42) Membership committee
 * 43) keeps the record of Wiki NYC members
 * 44) develops package of member rights and benefits
 * 45) confirms right to vote in chapter election
 * 46) includes Richard and Megan
 * 47) Branding committee
 * 48) develops Wiki NYC's home page
 * 49) makes Wiki NYC press kit available
 * 50) develops branding materials, including logo, stationary, event advertisements
 * 51) includes Richard and Esther
 * 52) Board meetup committee
 * 53) organizes WikiWednesday salons
 * 54) Organizes Action=History monthly event
 * 55) organizers other board meetings
 * 56) includes Ann, Lane

Committee tasks
A brief informal discussion among the meetup attendees revealed the following tasks to be considered important by at least some, which may inform the more formal committee formation at the next meetup (chapter meeting), while some of the following may pertain equally to all committees.

• assessment

• define how to measure and document effort and success

• record meetup contributions (lightning talks etc.; at least the titles)

• prepare handout for event (directed in particular at newcomers)

• branding

• logo design

• graphic design (“[The annual report] needs to pop!”)

• learn outreach from the DC full-time outreach manager

• fish purveyance/food for events

• review and approval of travel mini-grants

• internal-event organization (meetups)

• record-keeping re: members

• record-keeping re: finance

• keep postings about events in sync (meetup.com, WP, …)

• write and disseminate newsletter

• rethink connections with institutions vs. individuals (institutional members?)

• capture meeting minutes for inclusion in newsletters

• research management best-practices for non-profits (Non-Profit Quarterly, Non-Profit Coordinating Committee of New York)

• disseminate best practices for wiki events (edit-a-thons etc.)

• coordinate/provide WP training

• train the trainers

• improve the chapter’s self-presentation

• create fee schedule and policy for edit-a-thons solicited by for-profit entities

• assess and discuss sponsorship offers and the catches they come with

• create sponsorship guidelines

• reach out to free-culture/open-culture partners (as per the chapter’s purpose)

• coordinate efforts to communicate with members

• investigate social-media platforms regarding suitability for outreach/communication with members

Check in - ongoing projects
Since last WikiWednesday
 * Recent edit-a-thons, etc.
 * -Wikimania, Wiki-train recap

New and upcoming projects

 * Wikimedia NYC membership groups/committees
 * c:COM:VP
 * T152297: Add state or city level geotargeting to CentralNotice


 * Upcoming events
 * Annual Meeting, September 27
 * Open House New York Wikimedia Commons photo contest, October 14-15
 * Wikipedia Asian Month, November 2017
 * World AIDS Day 2017 editathon @ The Center Tuesday 21 November

Lightning talks
5 minutes; includes other discussions and skill-shares Sign up here!



Food tonight
''Comments / feedback / suggestions about food and/or for food selection? Please let us know!''
 * pizza / Russian pies, maybe

Regrets

 * &mdash;Roman Spinner (talk)(contribs) 07:19, 22 August 2017 (UTC) (scheduling conflict)
 * FULBERT (talk) 12:21, 24 August 2017 (UTC) - sorry, I have a work commitment the final Wednesday this month.
 * Emjackson42 (talk) 13:44, 30 August 2017 (UTC) Sorry, all. Have a conflict.  See you next month!

Likely attendees

 * &mdash;Roman Spinner (talk)(contribs) 02:58, 27 July 2017 (UTC)
 * FULBERT (talk) 17:11, 7 August 2017 (UTC)
 * Hi all, I'm a noob, so I'm not sure how to sign up for this. But here I am! --Dave2021
 * kosboot (talk) 19:00, 22 August 2017 (UTC)
 *  Blue Rasberry  (talk)  19:25, 22 August 2017 (UTC)
 * Pharos (talk) 11:20, 24 August 2017 (UTC)
 * Hannah Silverman (talk) 12:20, 24 August 2017 (UTC)
 * Jim.henderson (talk) 17:03, 24 August 2017 (UTC)
 * Mozucat (talk) 17:36, 24 August 2017 (UTC)
 * Jeremyb (talk) 18:30, 24 August 2017 (UTC)
 * Finally a date without a scheduling conflict. :) Newyorkbrad (talk) 21:47, 24 August 2017 (UTC)
 * Barbara (WVS) (talk)- coming from Pittsburgh to NYC. Where is a good place to stay? Is hotel Pennsylvania any good, it's in my price range. Barbara (WVS) ✐   ✉  22:09, 26 August 2017 (UTC)
 * That hotel hosts Hackers on Planet Earth which is a highly wiki-friendly event. The cheapest and best options are probably with AirBNB, but if you need standard dependable lodging at a hotel then that place works.  Blue Rasberry   (talk)  21:05, 28 August 2017 (UTC)
 * Blue, can you come a little early? Since I am going to be in town for the whole day on the 30th, I want to make the most of it. Barbara (WVS) ✐   ✉  23:05, 28 August 2017 (UTC)
 * I definitely will be at the meeting venue at 6 (one hour early). I will email you...  Blue Rasberry   (talk)  21:46, 29 August 2017 (UTC)


 * HugoHelp (talk) 15:27, 28 August 2017 (UTC)
 * A21sauce (talk) 00:57, 29 August 2017 (UTC)
 * Scottandrewhutchins (talk) 19:24, 29 August 2017 (UTC)
 * Becksguy (talk) 22:15, 29 August 2017 (UTC)
 * — Dispenser 19:23, 30 August 2017 (UTC)
 * Another noob here. =) Tqrahman (talk) 22:46, 30 August 2017‎ (UTC)
 * BlaueBlüte (talk) 23:19, 30 August 2017 (UTC)
 * &mdash;  Rhododendrites talk  \\ 00:11, 31 August 2017 (UTC)