Wikipedia:Meetup/NYC/BoD-MtgNotes-2016-02Feb-09

WM NYC Board of Directors Meeting Notes: February 9, 2016
''See also: WMF Grant call meeting notes

Details

 * Type of meeting: Conference Call
 * Date: Tuesday, February 9, 2016
 * Time: 8:00 pm – 9:00 pm EST

WMUS-NYC board members
alpha order
 * Alice Backer, Vice President; AfroCROWD –
 * Bob Kosovsky, Vice President –
 * Erika Herzog, Secretary (appointed, non-voting) –
 * Lane Rasberry, Advisor –
 * Megan Wacha, Vice President –
 * Pete Hess, Treasurer –
 * Richard Knipel, President –

SimpleCom members

 * Sydney Poore – ([mailto:sydney.poore@gmail.com email])

WMF Staff

 * Winifred Olliff – ([mailto:wolliff@wikimedia.org email])

Agenda

 *  Purpose: Check in with WMUS-NYC / WMF / Grants committees


 * 1) Annual Plan: Update on the status of the annual plan.
 * 2) Options & Timelines: Updates, questions, answers, about funding options for 2016 (and timelines).
 * 3) Key action items TBD, on the call

1. Annual Plan

 * see WM NYC 2016 Annual Plan

Resources

 * Examples from Winifred


 * Simple annual plan grants in progress
 * Planning and prioritization

Challenges

 * SMART objectives: SMART documentation, definitions
 * Recommendations for planning
 * Designing SMART Proposals (PDF)
 * Designing SMART Proposals and Annual Plans (PDF)

Advice

 * Look closely at Wikimedia CZ -- similar budget range
 * Don’t spend a lot of time on formatting, as long as we have SMART objectives, can link off application. Want to reduce the amount of work to do this

Good examples

 * Wikimedia Czech Republic
 * Wikimedia Czech Republic Annual Grant Application 2016
 * Wikimedia Czech Republic Budget 2016
 * Need separate budget
 * Winifred can provide blank template for spreadsheet

2. Options & Timelines

 * Timelines are established by working backwards from
 * DATE 1: When do we need funding by
 * DATE 2: When absolutely need funding by
 * Takes some time to review annual grant plan
 * Not a lot of experience with rolling applications, new process
 * So possibly quicker turnaround time
 * At least 2 weeks to review proposal
 * WMF needs to have an idea of timeframe


 * Note: Eligibility request will be found on the Talk page of the Plan page


 * Funding options
 * Clarity to get ideas on what we would like to do in our next step
 * Which PEG or APG?
 * We need to do an annual plan either way
 * AfroCROWD will be part of the Annual Grant

MOST TIME CRITICAL

 * $750 funding for AfroCROWD Project Manager -- Winifred said this sounds reasonable
 * Would need a budget for interim budget to get this started
 * Alice will send to Winifred in prep for Feb 6 event at NYPL Schomburg

3. Key action items

 * TBD, on the call


 * For WMNYC folks, a lot of these links are on the Projects & Grants tab of the WM NYC Meetup namespace

Next steps

 * 1) Annual plan: Offer to collaborate with Sydney and Winifred
 * 2) Timeline: Once dates set, send to Winifred
 * 3) Interim funding: Alice will send interim funding for AfroCROWD

Miscellaneous notes
To be integrated above or left here as notes