Wikipedia:Meetup/NYC/BoD-MtgNotes-2016-05May-09

WM NYC Board of Directors Meeting Notes: May 9, 2016

 * Doodle poll

Details

 * Type of meeting: Board Meeting
 * Date: Monday, May 9, 2016
 * Time: 6:00 pm – 7:30 pm EST
 * Location: Babycastles. 137 W 14th Street (between 6th and 7th Avenues), 2nd Floor, Manhattan, New York, NY 10011 40.73819°N, -73.99847°W

WM NYC board members
alpha order
 * President: Pharos
 * Secretary: BrillLyle (Appointed; non-director officer)
 * Treasurer: Becksguy
 * Vice Presidents:
 * Aliceba
 * DGG
 * Kosboot
 * Lange.lea
 * Megs
 * Theredproject
 * Advisors:
 * Bluerasberry

Agenda

 *  Purpose: Board meeting and taking determining next steps for hiring a metrics processor for WM NYC and allied efforts.


 * 1) Annual Plan: WM NYC 2016 Action Plan
 * 2) Timelines: WMF APG Midpoint report: due 15 July 2016
 * 3) Key action items:
 * 4) Committee Selection?
 * 5) WM NYC 2016 Action Plan / WMF APG Midpoint report
 * 6) Expense Accounting, different from prior years
 * 7) WM NYC 2016 Metrics & Reporting position

Links

 * WM NYC 2016 Action Plan
 * WM NYC Metrics & Reporting position 2016 Job Description
 * Hiring a metrics processor for a Wikimedia outreach project
 * WMF APG: Wikimedia New York City (2016-2017)

Meeting notes
Committee structure discussed, members volunteered. Consensus was that all board members strongly encouraged to volunteer on at least two committees. Committees are open to all interested WM NYC members -- board membership is not required.

Committees
Board members and advisors who are not on committees yet: DGG, DrX, Jeremyb, Mozucat
 * Action Plan / Steering / Executive Committee: Pharos, Becksguy, BrillLyle
 * Finance & Audit: Newyorkbrad, BrillLyle; ex officio: Becksguy, Pharos
 * Grants Committee: Lange.lea, Kosboot
 * Event Organization & Outreach Committee: Pharos, BrillLyle, Kosboot, Megs ex officio: Aliceba from AfroCROWD, Theredproject from Art+Feminism
 * Metrics & Reporting Oversight Committee: Aliceba from AfroCROWD, Theredproject from Art+Feminism, Megs
 * Election Committee: Bluerasberry

Important dates

 * WM NYC Board Meetings: Continue monthly at Babycastles on Co-Working Mondays; schedule TBD
 * Annual Meeting: June 2016 ?
 * WM NYC Year End: June 30, 2016
 * Finances: July 5 to July 10, 2016
 * WM NYC Wiknic: July 10, 2016
 * WMF Grant Midpoint Report: July 15, 2016
 * WM NYC Election: September 2016
 * WikiCon USA: October 6-10, 2016 -- in San Diego; User:DrMel is local point of contact

WMF Grant Midpoint Report

 * Ask Winifred for template
 * Conference calls to check in; possibly in June with preliminary draft?
 * In-Kind Donations: Need to track; AfroCROWD did not include in current grant, will do going forward
 * Time tracking: Explore options like Zipbooks
 * Financial reporting: Ongoing, monthly public links, not editable

Upcoming events

 * Wiki Loves Pride 2016 (June 2016): Possible outreach to CUNY Grad Center Library, Lesbian Herstory Archives, MoMA, Audre Lorde Project, Leslie Lohman Museum of Gay and Lesbian Art, Hetrick-Martin Institute, ACT-UP, etc.