Wikipedia:Meetup/NYC/UN Women/2016-08Aug-07-Notes

= UN Women editathon @ the United Nations - planning session =
 * See also Etherpad - UNwiki

Info

 * Date: Sunday, 7 August 2016
 * Time: 12:30 pm - 2:30 pm EDT
 * Attendees (Alphabetical order)

Introductory session

 * UN Speakers
 * Wikimedia
 * Training

Slide deck(s)

 * 30 minute "serve dessert first" version of training
 * Empowering, demystifying Wikipedia
 * How to make user account
 * How to make your first edits
 * Fundamentals

Lists of stub articles

 * Women scientists stubs
 * Women history stubs
 * Women activist stubs
 * Feminism stubs
 * Indigenous peoples of North America stubs
 * Stub types

Other lists

 * Women in STEM fields
 * Women in Green

Visual identification of volunteers

 * Richard is looking into lanyards from previous event
 * Backup: Rapid grant for ordering lanyards?

Recording of sessions

 * TBD
 * Video: Andrew

Lightning talks
Ideas of lightning talks to do in the afternoon if we have the time
 * Lane, LGBT
 * Sherry, AfroCROWD
 * Richard, Wikimedia NYC
 * Wikimania and how to keep going after this, regional meetups,
 * Rosie, Wikiconference North America
 * Wikipedia Zero
 * Show videos of Wikipedia Zero
 * Show videos of what we edited in 2015?
 * Show our best videos - GLAM
 * 10 cool things you didn't know about Wikipedia

Afternoon refresher

 * TBD

Post-event Dinner Friday night

 * UN Women event - Food

Social media

 * Hashtag: #UNwiki
 * Suggest use as a edit summary?

Programming the day

 * 9:00 am - Team gets through security and meets in the room
 * 9:30 am - EVENT officially begins on the schedule, but we run video loop?
 * Edit in 2015?
 * Wikipedia ZERO in South Africa
 * GLAM video reel?
 * 10:00 am - Formal program starts with speeches, introductions, Katherine Maher talk
 * 10:20 am - 30 minute training (Andrew?)
 * 12:00 noon - lunch
 * 1:30 pm - Lightning talks

Open questions

 * Better demographics of the audience, before event?
 * SWAG from WMF? Desired:
 * Lanyards
 * Buttons for attendees
 * Brochures
 * WikiEdu brochures?
 * Video recording the event?
 * Are we going to collect info for global metrics for WMF impact reporting?
 * Put in Rapid Grant for posters?
 * Lanyards?
 * Creating one pager?
 * Printing one pagers
 * Coordinate with Katherine
 * what are her logistics?
 * how long is her talk?
 * what type of talk is it (remarks, mini-speech, full speech)
 * Richard will reach out
 * PR push
 * What is UN doing in press outreach, and can we spread it to our networks?
 * Social media from UN, and Wikimedia

Follow up

 * Monday or Tuesday: Call with Emad Karim
 * Wednesday 8/10: Follow up call at 5:30 Pacific time, 8:30 Eastern

Other events
United Nations, Friday, August 12, 2016 from 10:00 AM to 1:00 PM (EDT)
 * International Youth Day 2016 Event: Youth Leading Sustainability
 * http://www.un.org/youthenvoy/2016/07/international-youth-day-2016-youthday/ - bad link

= UN Women planning session with UN / UN Women =

Info

 * Date: Monday, 8 August 2016
 * Time: 3:00 pm - 4:00 pm EDT
 * Attendees - Wikipedia (Alphabetical order)
 * Attendees - UN / UN Women (Alphabetical order)
 * Ari Spool
 * Emad
 * Attendees - UN / UN Women (Alphabetical order)
 * Ari Spool
 * Emad
 * Attendees - UN / UN Women (Alphabetical order)
 * Ari Spool
 * Emad
 * Attendees - UN / UN Women (Alphabetical order)
 * Ari Spool
 * Emad

Meeting notes

 * Draft agenda
 * 1) Flow of the day
 * 2) When can our team get into the room?  We have EventBrite registration which says 9:30, but can we get in sooner?
 * 3) Better idea of who is attending (skill level of the people coming; demographics; interests)
 * 4) What have attendees been told about what to bring? Have the attendees been asked to create a login prior to attending the event?
 * 5) Signage?
 * 6) If we give you a PDF, can you print enough pages for everyone attending?
 * 7) If we bring 5 banners, do you have a place where we can place them?
 * 8) Do you have a list of speakers, so that we can build that into the schedule?
 * 9) Video projection and audio capabilities?
 * 10) Is there simultaneous translation occurring of the person speaking at the podium (do we need to account for multi-lingual capabilities)?
 * 11) WiFi?
 * 12) Is video and audio being recorded for this event?  Will it be streamed or accessible later on?
 * 13) What is the status of press outreach? Do you want us to reach out to our partners? Will there be photographers?
 * 14) We are proposing to use this hasthag, #UNwiki; let's discuss.  Are there any current plans for social media on the day of the event, and how should we collaborate with them?


 * Notes
 * Access to building
 * Where to go? Visitors entrance - 46 Street & 1st Avenue
 * Registered folks bring their registration printout
 * Told people to come at 930 am
 * Like airport security - take all metal out
 * Other events happening concurrently
 * Three events that day
 * 10:00 amm – 5:00 pm Our event
 * Eventbrite registration for WM NYC event
 * 10:00 am – 1:00 pm Entrepreneurship
 * 3:00 pm – 5:00 pm another event


 * Rosie
 * Benefit of us arriving before 9:00 am?
 * UN team will be there at 9:00 am


 * Schedule
 * 10:00 am Start: Want 10:00 am for formal remarks - not later than 10:15 am


 * Training
 * Possibility for repeating the training in the afternoon
 * Big room: 600+ people
 * UN Chamber Trusteeship Council Room


 * Opening remarks
 * UN Women person
 * Katherine Maher will be there, but maybe do talk later in the afternoon with more folks, as a closing
 * Rosie give intro talk/remarks by 1030am
 * Andrew doing main training - ~30 mins
 * Modularized training from others, throughout the day


 * Attendees - details
 * Asked to bring laptop and "ID registered on Wikipedia?"
 * Most folks from NYC area
 * College, activist, somehow working with civil society, NGOs, volunteers


 * Speakers
 * How many UN speakers dispersed throughout the day? 2, maximum 3 slots
 * Emad can provide us names
 * Projection of video and audio
 * At least three wireless mics
 * Any video recording capacity? "Could do..."
 * Can we capture the main talks, not the whole time?


 * Hashtag
 * #HerStory -- preferred and already established; Will not be using #UNwiki


 * Refreshments
 * 1:00 pm Lunch break
 * No liquids no food in that room
 * Did he say no bathroom?
 * Maybe water for the speaker? Should be fine


 * Miscellandeous
 * Train the Trainers Event?
 * Volunteers both in person and online as well
 * 2 in Mexico, 2 in other places


 * How many people will be coming to the TtT event?
 * 10 people
 * At UN Women - Emad will send the address


 * Video feeds
 * Loop that can be run in the background
 * Will have a laptop to connect


 * Misc
 * Do we have a list of others speaking throughtout the day?
 * Wifi: UNHQGuest
 * Reach out to WM / Communications / Katherine and give her a heads of as to the schedule -- that her talk would be towards the end of the day


 * Docs:
 * Google Presentation
 * One pager