Wikipedia:University of Edinburgh/Review - 1st September 2019

Introduction
This review covers the third year of the Wikimedian in Residence project at the University of Edinburgh (12 January 2018 to 11 January 2019) and looks at the first eight months since the role was made an open-ended position.

The Wikipedian in Residence
A Wikimedian (or Wikipedian) in Residence (WiR) is a Wikimedian who dedicates time to working in-house at an organization. The is fundamentally about enabling the host organisation and its members to continue a productive relationship with the encyclopaedia and its community after the residency is finished.

The University of Edinburgh residency aims to facilitate a sustainable relationship between the University and Wikimedia UK to the mutual benefit of both communities through improving knowledge exchange. The Wikimedian in Residence at the University of Edinburgh is to advocate for Open Knowledge and promote understanding of Wikimedia projects amongst students and staff. This involves delivering skills training workshops and events both inside & outside the curriculum in order to develop the university's commitment to digital & information literacy. As such it is the first Wikimedia residency in the UK to have a whole university remit.

For general information about the Wikimedian-in-Residence programme, the following articles may be of interest:


 * Wikimedia UK
 * Wikimedians in Residence article on Wikimedia Outreach
 * Wikipedians in Residence article on Wikipedia

Background to the project
The first Wikipedia 'edit-a-thon' in Scotland was held at the University of Edinburgh and focused on Women in Science and Scottish History in February 2015. This event helped make the case for the residency and research arising from that event has newly been published by Professor Allison Littlejohn and Dr. Nina Hood:
 * 1) Becoming an online editor: perceived roles and responsibilities of Wikipedia editors
 * 2) Does a formal wiki event contribute to the formation of a network of practice? A social capital perspective on the potential for informal learning

For further details on the background to the residency, please see the 12 month review.

Summary of Activities and outcomes
Below is an overview of key activities and outcomes which would likely not have happened without the direction of a Wikimedian in Residence.
 * Following the 2017 award for the UK's Wikimedian of the Year, the University of Edinburgh was awarded Partnership of the Year in 2018.
 * Sara Thomas was appointed Scotland Programme Co-ordinator for Wikimedia UK, a new role reflecting the growth of Open Knowledge work in Scotland following the successes of the National Library of Scotland residency (Ally Crockford), Museums and Galleries Scotland residency (Sara Thomas) and the University of Edinburgh residency (Ewan McAndrew). The first ScotWiki Partners Meeting was held at the University of Edinburgh in June 2018.
 * The Wikimedian in Residence project was recognised as an asset in the University of Edinburgh's 2018 annual report.
 * Ewan McAndrew was shortlisted for the LILAC 2019 Conference's Information Literacy award in April 2019.
 * The Wikipedia in the Curriculum work at the University of Edinburgh was awarded a Herald Higher Education Award in the Innovative Use of Technology category in June 2018.
 * Wikipedia Women in Red editing has been made part of the University of Edinburgh's formal Athena SWAN plan for the next four years.
 * Wikimedia work has been written into the Edinburgh University Library's Digitisation Strategy.
 * The Wikimedian in Residence is now working with ten course programmes in the upcoming 2019/2020 academic year to embed Wikimedia in the curriculum. This is up from three in year 1 (2016/2017).
 * The Wikimedian in Residence is supporting a Culture to Commons workshop in October 2019 to demonstrate a reusable workflow for the University of Edinburgh Library & Collections and National Library of Scotland to utilise in order to support bulk uploads of images to Wikimedia Commons and associated rich metadata to Wikidata.
 * The Wikimedian in Residence is finalising the publication of the UK's first booklet of case studies demonstrating how Wikimedia is being used in the curriculum at institutions up and down the country.
 * The university's Media Hopper channel has 255 videos and video tutorials available for staff, students and members of the public to make use of in order to learn about Wikipedia and its sister projects.
 * The Wikimedian in Residence has supported the world's first Wikidata intern, Emma Carroll, to import geographical and temporal data from the Survey of Scottish Witchcraft Database into structured linked open data in Wikidata. This three month Equate Scotland internship to support female students in STEM subjects has accrued over 36,000 edits to Wikidata and created an incredible new website mapping Scotland's accused witches in order to help shed light on this little understood period of Scottish history.
 * Worked with Navino Evans at Histropedia and helped facilitate the creation of a new Women's Suffrage in Scotland timeline in a new collaboration between Learning, Teaching Services and the Library & University Collections team. The timeline brings together information from new Wikipedia articles written in the last year by Wiki Women in Red editors, open images on Wikimedia Commons and structured data in Wikidata.

Events
Several events were held in collaboration with partners across a range of disciplines (the School of Law, Digital Sociology, Global Health, the Centre for Design Informatics etc.) and external partners including the Royal Society of Edinburgh and Teesside University among others. The editathon model has been proved to be an effective way of bringing staff & students to come together to share knowledge & develop their digital & information skills as part of an open knowledge community and is now well established and understood at the university.
 * ? Training sessions delivered in total.
 * 1 'ScotWiki' Wiki meetup.
 * 5 Wikipedia in the Classroom assignments completed. 10 planned for next academic year (2019/2020).
 * 1 Wikipedia component for Online Education courses facilitated.
 * ? Editathon events in total.
 * ? students trained.
 * ? staff trained.
 * ? members of the public trained.
 * 69% attendees at editathons are female.

Year one assignments 2016/2017

 * Reproductive Biology Honours - Semester One.
 * Translation Studies MSc - Semester One and Semester Two.
 * World Christianity MSc - Semester One.
 * Intellectual Humility (MOOC) - online tutorial.
 * Online History MSc - Summer project.
 * Postgraduate Certificate in Academic Practice (PGCAP) - online tutorial.

Year two assignments 2017/2018
Further collaborations
 * Translation Studies MSc course started in September 2017 - 21 students trained to translate 2000 words from one high quality article into a different language Wikipedia. Repeated in Semester Two.
 * Reproductive Biology Hons. course started in September 2017 - 51 students trained to work in groups to create articles missing from the field of Reproductive Biomedicine (6 new articles and 1 improved with 26.3K words added and 618,000 article views to date).
 * World Christianity MSc course began in September 2017 - 8 students trained to create articles missing from the field of World Christianity.
 * Data Science for Design MSc - Wikidata in the Classroom project in Semester One.
 * Global Health MSc - postponed due to Felix Stein's research leave. First iteration confirmed instead for 2018/2019.
 * Workshop in Digital Sociology MSc - First iteration in November 2017.
 * Intellectual Humility (MOOC) - online tutorial.
 * Also presented a talk on Wikipedia as the Front Matter to All Research to colleagues at the School of Astronomy's Blackford Hill site.
 * Met with Dr. S. Orestis Palermos to discuss his research on Wikipedia as Social Machine and put him in contact with Wikimedian Ed Saperia to further collaborate on this research.
 * Met with Valeri Wiegel to discuss a Science, Technology and Innovation Studies editathon.

Year three assignments 2018/2019

 * Reproductive Biology Honours students - September 2018. (4th iteration)
 * Global Health MSc - September 2018.
 * Translation Studies MSc -
 * Data Science for Design MSc - Wikidata in the Classroom project in Semester One.
 * Digital Sociology MSc.
 * Intellectual Humility (MOOC) - online tutorial.

Year three assignments 2019/2020

 * Reproductive Biology Honours students - September 2019. (5th iteration)
 * Global Health MSc - September/October 2019 (extra workshops)
 * Translation Studies MSc - September to December 2019 (ninth iteration).
 * Data Science for Design MSc - Wikidata in the Classroom project in Semester One (third iteration).
 * Digital Sociology MSc (2nd iteration)
 * Korean Studies MSc (taking place in semester one AND semester two - first iteration).
 * Digital Education MSc - Information Literacy module (first iteration to take place in January/February 2020).
 * Pg Cert Global Health Challenges - Supporting online course programme in semester one - first iteration.
 * Psychology in Action MSc (possible collaboration in February 2020 - to be confirmed).
 * World Christianity MSc (possible collaboration in semester one - to be confirmed).

Year two editathons

 * History of Medicine at the Surgeons' Hall Museum. This was a collaboration with the University of Edinburgh's History of Medicine, the Royal College of Physicians Edinburgh, The Royal College of Physicians and Surgeons of Glasgow and the Surgeons' hall Museum.
 * Gender, Global Health and Justice editathon during Festival of Creative Learning 2017.
 * Bragging Writes for International Women's Day 2017.
 * Women in Anthropology editathon with colleagues from the Usher Institute.
 * International Nurses Day 2017 editathon.
 * Ada Lovelace Day 2017- Women in Chemistry. This was a collaboration with the School of Chemistry.
 * Black History month editathon. This was a collaboration with the student History Society at the School of History, Classics and Archaeology.
 * Lost Literary Edinburgh editathon with colleagues from the School of Languages, Literatures and Cultures.
 * Scottish Living Artists 2017 editathon with the Centre of Design Informatics and the Fruitmarket Gallery.
 * Vote100 and Women in Medicine.
 * Suffrage 100 editathon Suffrage 100 editathon for International Women's Day 2018.

Year three editathons

 * Edinburgh Gothic for Robert Louis Stevenson Day 2018
 * Mental Health editathon for Student Wellbeing Week
 * History of Medicine - Women in Medicine for the Festival of Creative Learning 2018

Year four editathons

 * Feminist Writers editathon
 * Conectando - Scotland's links with Spain, Portugal and Latin America.
 * Diversithon for LGBT History Month and Black History Month 2019.

Student societies
Students felt empowered to suggest collaborations with the following student societies:
 * The Translation Society.
 * International Development.
 * The History Society.
 * The Law and Technology Society.
 * Women in STEM Society
 * Wellcomm Kings

Addressing the gender gap

 * We held events for International Women's Day 2018 (Suffragettes); International Women's Day 2019 (Women on Edinburgh), Ada Lovelace Day 2018 (Contemporary Women in STEM); Feminist Writers (July 2019), LGBT History Month, Black History Month, Vote100. All these events had a strong focus to address the gender gap on Wikipedia and create new role models for young and old alike.
 * Ada Lovelace Day has now grown in the last three years to now having participation from the School of Informatics, the School of Engineering, the School of Chemistry and student societies such as The Chemistry Society, the Physics Society, the Women in STEM Society, the Wellcomm Kings Societ, the Edinburgh Hoppers and more.
 * Wikipedia Women in Red editathons are also held every month at the university to allow Wikipedia editors a place to come and gain further practice and advice in a supportive environment but also to focus on the creation of pages about notable women missing from Wikipedia to help address the content gender gap where only 17.8% of biography articles are about women. We have now held twenty-eight such editing events and are discussing hiring an student intern to support running these workshops.
 * Caroline Wallace, HR Senior Partner (Equality and Diversity) has confirmed that Wikipedia Women in Red editing is part of their new 4 year Athena SWAN action plan at the university with a focus on improving the visibility of female role models in ten academic disciplines.

The Celtic Knot: Wikipedia Language Conference 2017 to 2020

 * The first ever Celtic Knot: Wikipedia Language Conference 2017 was hosted by the University of Edinburgh's Learning, Teaching and Web Division on partnership with Wikimedia UK at the University of Edinburgh Business School on 6 July 2017. It has now been successfully hosted in 2018 at the National Library of Wales and in 2019 at the University of Exeter's Penrhyn Campus in Cornwall. The fourth conference is due to take place in 2020 in Limerick, Republic of Ireland.
 * The Celtic Knot 2017 had 53 attendees with representatives from Wikimedia UK, Greek Wikipedia, Basque Wikipedia, Welsh Wikipedia & partners at Llên Natur, Wikimedia Nederland, Scots Gaelic Wikipedia, Wikimedia Norway, Wikimedia Ireland, Wikimedia Switzerland, Wikimedia Deutschland, Wikimedia Estonia, Catalan Wikipedia, the Cornish Council, the Gaelic Language Team at the Scottish Government, the University of Glasgow, Queen's University Belfast, Edinburgh College, the Welsh Language Team at the Welsh Government, staff from the Language Technology Unit at Bangor University, staff from the University of Edinburgh's School for Literatures, Languages and Cultures, researchers from Dublin City University, Edinburgh University Library, Leeds University Library, the National Library of Wales and the National Library or Scotland.
 * The main objective of ‘Celtic Knot’ was to showcase innovative approaches throughout Wikimedia Projects that facilitate cooperation between language community practitioners and enable access to open content to facilitate the growth of these communities. Participants exchanged ideas, solutions, problems and visions concerning collaboration-building, policymaking, best practice and advocacy on open access, community support and public engagement. The conference programme offered insights into technological novelties, such as the new Content Translation tool, plans for text-to-speech and speech recognition technologies for Welsh Wikipedia. Recent research findings on bilingualism and minority languages by Prof. Antonella Sorace (University of Edinburgh) and on identifying opportunities and challenges of sharing free knowledge in Latin-American native languages through Wikipedia by Eddie Agila (Rising Voices) were shared, as well as the work of UNESCO in bridging Wikidata and the ‘UNESCO Atlas of World Languages in Danger’. Small language community engagement techniques were of key interest during the event and tips and progress were shared enthusiastically by Basque, Catalan, Estonian, Rhaeto-Romance and Welsh professionals. A collaborative workshop was dedicated to assisting the Norwegian partners in their specific problem of revitalising the Sami communities on Wikipedia and resulted in sharing useful practices to institutional partnership building and a wide range of potential activities. Innovative approaches, such as the strategy of Welsh Wicipedia in supporting the Welsh government to reach 1 million Welsh speakers by 2050, further inspired the attendees. The conference was delivered just as Wikimedia UK’s Celtic languages work started to solidify and become ready for knowledge-sharing across languages. It also coincided with the global Wikimedia movement strategy development, which puts an unprecedented focus on minority languages and knowledge diversity. For this reason, the conference attracted a significant amount of social media interest. The conference inspired participants to follow up the developments in minority languages throughout Wikimedia Projects on a yearly basis. The Welsh attendees volunteered to host the event in 2018.

Sharing digital content
Detailed metrics are available via the Baglama2 tool to measure the impact of University of Edinburgh images shared on an open licence via Wikimedia Commons.

The Library and University Collections division (L&UC) has included Wikimedia work in its new digitisation strategy "to establish a programme for enriching Wikipedia / Wikimedia with collection images, to support teaching and public engagement”.

New Library and University Collections digitisation strategy

 * Broader upload of images to Commons
 * Wikipedia Content Audit
 * Training programme
 * Proactive linking of collections to external Wiki activity
 * Ongoing experimentation with Wiki tools and contribution to the community

Increased awareness and uptake for Wiki Loves Monuments in Scotland from 2017 to 2018
[https://commons.wikimedia.org/wiki/Category:Images_from_Wiki_Loves_Monuments_2017_in_Scotland. View all 2,100 pics.] [https://commons.wikimedia.org/wiki/Category:Images_from_Wiki_Loves_Monuments_2018_in_Scotland. View all 4,411 pics.]
 * 2,100 images uploaded of Scotland's historic listed buildings and scheduled monuments in 2017. The resident was the 2nd highest contributor of images in the United Kingdom in the annual Wiki Loves Monuments competition. 1,350 images were contributed by staff from the University of Edinburgh's Information Services division.
 * 4,411 images uploaded of Scotland's historic listed buildings and scheduled monuments in September 2018.

1Lib1Ref
The Wiki Library’s campaign takes place every January to mark Wikipedia's birthday and asks librarians to add references to help improve Wikipedia's verifiability as a birthday present to Wikipedia. Increase in University of Edinburgh adding citations to Wikipedia every year:
 * 2016: 32 citations added.
 * 2017: 63 citations added.
 * 2018: 184 citations added.
 * 2019: citations added.

There has been a move from asking 1Lib1Ref attendees to add references in a “free for all” to using the Citation Hunt Tool to managed microtasks (e.g. adding citations for pages on individuals held in the thesis collection). As a result of moving to managed microtasks, there has been a large increase in staff involvement from the Library and University Collections division (L&UC) which sets the scene for planned future editathons.

Advocacy
In order to promote the benefits of open access, and of engaging with Wikipedia projects, a Twitter account was setup so news about the project could be shared. Regular blog posts were also used to report on aspects of the project. The residency has also attracted interest from other Higher Education and Open Education institutions and the resident has been interviewed for STV television, a BBC Technology podcast and the OEPS website.
 * ? Tweets.
 * ? Twitter impressions.
 * ? Blog posts by the resident.
 * ? video interviews recorded. 10 more than last year.
 * 255 videos curated on the Wikimedian in Residence Media Hopper channel. 131 more videos than at 12 month review.
 * 66 videos created; hosted on the Youtube channel and the Media Hopper channel.
 * ? views in total for the Youtube channel since January 2016.
 * ? subscribers to the Youtube channel.
 * ? countries have viewed videos from the Youtube channel.Almost 7,000 more views since the 12 month review.
 * ? views for the most viewed video -'How to edit using Visual Editor: Part One'.
 * 14 MOOC video snippets shared to Wikimedia Commons and inserted into relevant Wikipedia pages.
 * ? conferences and presentations.
 * ? conferences and presentations.

Positives
T

Key learning points
These year one learning points remain true for year two: In addition, I would add:
 * Sharing good practice & working collaboratively is crucially important.
 * Creating a variety of stimulating events where practitioners from different backgrounds can be motivated to attend to participate in an open knowledge community has proved to be a successful approach.
 * Wikipedia & its sister projects offer a great deal to Higher Education and can be successfully integrated to enhance the learning & teaching within the curriculum.
 * Demystifying Wikipedia through presentations, workshops & scaffolded resources has yielded positive reactions & an increased understanding of Wikipedia's important role in academia.
 * Once colleagues attend workshops, they see how to better use and evaluate Wikipedia. The academic calendar and the current time pressures for academic colleagues do not often allow for deep explorations however so developing resources that further explain simply how and why to engage with Wikipedia is an area for development. Resources can always be improved for further and piggybacking on other events that colleagues are already likely to attend may be the way forward.

Looking forward
The University of Edinburgh residency has been extended and made open-ended by mutual consent. The resident will continue to support Wikipedia in the Classroom assignments and facilitate staff members to continue their collaboration with Wikimedia after the residency. In addition, the resident will continue to advocate for the sharing of open knowledge and deliver sessions which increase digital literacy & information literacy both inside & outside the curriculum. Now that the editathon model is well established at the university, the resident will support others to lead editathon sessions with a view to building greater sustainability and also focus increasingly on ways that the institution can collaborate with Wikipedia's sister projects such as WikiSource, Wikimedia Commons, Histropedia and Wikidata in particular.

Videos

 * The Wikimedian in Residence channel on Media Hopper now has 255 videos.

Year One video interviews

 * The Wikimedian in Residence channel on Youtube now has accrued ? views of its ? videos with ? subscribers.

Getting started with Wikipedia

 * University of Edinburgh Tutorial: Wikipedia Basics
 * Editing Wikipedia (pdf booklet)
 * What’s where on Wiki (pdf)
 * Building a brilliant page (pdf)
 * Video tutorial on Media Hopper: Wikipedia editing in under 25 mins. (playlist of 18 videos)
 * Video tutorial on Media Hopper: How easy is Wikipedia's new Visual Editor interface - 5 min walkthrough
 * Wikipedia’s own tutorial using the (old) Source Editor - The Wikipedia Adventure.
 * Wikipedia’s training library using the new Visual Editor interface.
 * Wikipedia and Academic Research (pdf handout)
 * Presentations by the University of Edinburgh’s Wikimedian in Residence.
 * University of Edinburgh – comprehensive page of resources.
 * Building a biography article (pdf) and simplified version (pdf).
 * Draft biography article by way of exemplar.
 * More one page handouts inc. how to move your article out of your sandbox.
 * Adding infoboxes to Wikipedia (pdf handout)

Getting started as a Wikipedia Trainer/Course leader

 * Lesson plan and accompanying slidedeck – How to conduct Wikipedia editing training. (TES.com)
 * Lesson plan and accompanying slidedeck – Wikimedia Commons
 * Instructor Basics – How to use Wikipedia as a teaching tool (pdf booklet)
 * Example marking rubric (pdf handout).
 * Wikipedia’s Program & Events dashboard (easy to use platform for managing assignments).
 * Video tutorial on Media Hopper – How to use the Programs and Events Dashboard.
 * Wikipedia and Academic Research (pdf handout)
 * The TeachWiki folder of resources (Google drive)
 * University of Edinburgh – comprehensive page of resources. Inc. subject specific handouts
 * How universities are teaching with Wikipedia ([[File:Case_Studies,_How_instructors_are_teaching_with_Wikipedia_(Wiki_Education_Foundation).pdf|thumb|pdf booklet]])
 * Case studies of Wikipedia in the Classroom courses at the University of Edinburgh.

Getting started with Wikimedia Commons – the free & open media repository

 * Illustrating Wikipedia (pdf booklet)
 * Contributing to Wikimedia Commons - a University of Edinburgh guide (pdf).

Getting started with Wikidata – the free & open knowledgebase of structured linked open data

 * University of Edinburgh online Tutorial - Wikidata Basics
 * Wikidata for beginners (pdf handout).
 * Playlist of 65 videos on Media Hopper. Including:
 * Video tutorial on Media Hopper – Wikidata SPARQL query tutorial
 * Video tutorial on Media Hopper – Building SPARQL queries.
 * Video tutorial on Media Hopper – QuickStatements: adding mass edits to Wikidata
 * Video tutorial on Media Hopper – Adding manual edits to Wikidata - how to add statements with verifiable data and how to create items on Wikidata
 * Video tutorial on Media Hopper – Mass edits on Wikidata - how to use Google spreadsheets and Quickstatements to add mass edits to Wikidata

Getting started with Wikisource – the free digital

 * University of Edinburgh Tutorial: Wikisource Basics
 * Playlist of 15 Wikisource videos on Media Hopper.
 * Condensed guide to Wikisource (pdf).

Wikipedia Games

 * University of Edinburgh Tutorial – Wiki Games
 * Gamifying Wikimedia – learning through play (slides)
 * Video tutorial on Media Hopper – Histropedia “the timeline of everything”.