Wikipedia talk:Meetup/DC 15

Meeting Agenda
WIKIMANIA 2012

Washington, D.C. Bid Committee

Meeting Agenda: 23 February 2011, 7:00 PM

Sponsor/Partner Outreach: Djembayz, Ser Amantio di Nicolao
 * Update from Djembayz and Ser Amantio di Nicolai
 * Who has been contacted thus far?
 * Who do we plan on contacting in addition?
 * What is our strategy to contact them?
 * When is our deadline for contacting sponsors and getting their feedback?
 * How will this work be delegated?
 * Other pressing issues?

Programming: Aude, Metabrarian
 * Conference theme? Is “GLAM and Community Outreach” a good theme?
 * Go over planned agenda.
 * What changes, if any, do we want to make to the agenda?
 * Proposed tracks: GLAM Outreach; Wikis, Policy, and Government; Wikis and Education; Technical; Community; Other
 * Do we want to make any changes to these tracks?
 * Guest speakers:
 * Who do we want to be our guest speakers?
 * How will we contact them?
 * Who will contact them?
 * What is our deadline?

Venue and Catering Coordination: Racepacket
 * If we haven’t heard back from RFP:
 * What progress has been made on the RFP circulation?
 * When do we need to have a venue decided by?
 * If we have heard back from the RFP:
 * What are our options?
 * Which is the best option?
 * When should we have a venue decided by?

Special Events Coordination: Missvain and Aude
 * Attendee Party: Our options
 * What are the benefits of each choice?
 * How much would each option cost?
 * Who will be arranging communications with these venues?
 * When do we need to make a decision by?
 * VIP Party: Our options.
 * What are the benefits of each choice?
 * How much would each option cost?
 * Who will be arranging communications with these venues?
 * When do we need to make a decision by?
 * Other events we could schedule (including special tours)
 * Which do we feel most comfortable carrying out?
 * Who will be in charge of organizing these?
 * When do we need to make a decision by?
 * Sit-down keynote banquet
 * Should we pursue this?
 * Who would be a good speaker for this (refer to earlier discussion)
 * Who will be responsible for pursuing this?
 * When do we need to have decisions made by?

Finance: Vacant committee position
 * Our different expense needs are from the venue, catering, speakers, giveouts, print media, press outreach
 * What are our price estimates for venue, catering, speakers?
 * Who is responsible for getting price estimates regarding speakers? (Venue and catering estimates will in all likelihood come out of the RFP process)
 * Who are our different vendor options for the other things?
 * What exactly are our needs? How much will we need, and so forth?
 * Who will be responsible for contacting different vendors for price estimates for the other things?
 * When do we need to make a decision by?

Scholarship: Vacant committee position
 * Should this even be a position on the committee? Doesn’t the Wikimedia Foundation usually handle this?
 * If we agree to keep this on the committee, who should be responsible for this?
 * What are our criteria for handing out scholarships for visitors?
 * What does the scholarship cover?
 * Who will fund these scholarships? (Refer to earlier conversation about sponsors.)
 * We should really do more research on the scholarship process.

Visas: Aude
 * Aude will probably organize the most discussion regarding visas and holding Wikimania in the United States.

Media Relations: Swatjester
 * Who are our press outlets?
 * What should our plan be for releasing press releases?
 * Inviting the press to Wikimania?

harej 02:06, 22 February 2011 (UTC)

DC Meetup #16
User:Kim Bruning is visiting DC this week, so we have scheduled a meetup on Tuesday, 7pm at Capitol City Brewery, Metro Center. (pre-meetup wikimania bid meeting at 6pm). Apologies for the short notice --Aude (talk) 04:48, 28 February 2011 (UTC)