Alan Bates (subpostmaster)

For other people with the same name, see Alan Bates (disambiguation).

Alan Bates
Born	1954 (age 69–70) Liverpool, Lancashire
Occupation	Former subpostmaster
Known for	Founder of the Justice for Subpostmasters Alliance (JFSA) and campaigner for victims of the British Post Office scandal
Spouse	Suzanne Sercombe

Alan Bates (born c. 1954) is a British former subpostmaster and a leading campaigner for victims of the Post Office scandal, in which thousands of subpostmasters were accused of dishonesty when faulty Post Office accounting software created shortfalls in their accounts. After the Post Office terminated his contract in 2003 over a false shortfall, he sought out other subpostmasters in the same position and went on to found the Justice For Subpostmasters Alliance in 2009. The group took the Post Office to court and, following two favourable judgments in Bates & Others v Post Office Ltd, accepted a settlement of £57.75 million, which left the 555 claimants with little money after legal fees were paid. Bates has continued to campaign for fair compensation for subpostmasters.

Background

Bates was born in Liverpool and studied graphic design in Wrexham. As a project manager in the heritage sector, he worked on the installation of electronic point of sale systems for castles in Wales and for the Eureka! museum in Halifax. In the late 1990s, Bates and his partner Suzanne Sercombe, a special needs teacher, decided on a career-change and began looking for a sub-post office to run. In May 1998, they took over The Wool Post, a post office and haberdashery shop in Craig-y-Don, Llandudno, Wales, investing £65,000 in the post office business. Bates was appointed subpostmaster after undergoing security checks and producing a business plan.

Problems with Horizon

In the early 2000s, the Post Office rolled out Horizon, new accounting and point-of-sale software produced and maintained by Fujitsu, to all its branches and sub-post offices. It arrived at Craig-y-Don in October 2000 and problems emerged almost immediately. By December 2000 the system was showing an unexplained £6,000 shortfall, which was eventually reduced to about £1000. Bates complained repeatedly to Post Office management that the Horizon system was unreliable, that its reporting facilities did not allow tracing of events behind shortfalls, and that it was wrong that operators were obliged to make good on shortfalls caused by the software. Over a two-year period he and his staff made 507 calls to the Post Office helpline, 85 of which related to Horizon. His contract was terminated with no reason given in November 2003. Although he was not prosecuted, he lost the £65,000 which he had invested in the business. In April 2024, when giving evidence at the Horizon IT public inquiry, Bates was shown internal Post Office documents in which his termination was said to be due to him being "unmanageable" and which referred to him as someone who "struggled with accounting".

Bates says he and his wife Suzanne were luckier than many of the other subpostmasters:

Even though the post office was taken away, we still had the retail side of our business, which we ran for a few years… We were fortunate enough to come out with enough to buy outright a small property for ourselves… We both had basic jobs and also I went back to college to [study] more on computer sciences and stuff of that sort, which was very useful going forward. It did help once we started to get into court and on the technical aspects of all of this.

Justice For Subpostmasters Alliance

After his contract was terminated by the Post Office, Bates sought to highlight his concerns. A letter to his local newspaper was published in October 2003 and led to an article in which he was quoted as saying that he would fight for as long as it takes to right the wrong done to himself and the people of Craig-y-Don. He set up a website called Post Office Victims, inviting subpostmasters who had had similar experiences to come forward. In May 2009, Computer Weekly broke the story of the Post Office scandal, featuring the case of Alan Bates and six other subpostmasters. The story was taken up by BBC Wales's current affairs programme Taro Naw, which included an interview with Bates and was broadcast in September 2009. Bates then decided it was time to organise a meeting with other subpostmasters who had experienced similar problems with Horizon. He chose the village hall in the Warwickshire village of Fenny Compton as the venue of the November 2009 meeting, picking a place in the middle of England at random. About 20–25 former subpostmasters turned up, many bringing partners, and discussed ways to seek redress from the Post Office. After the meeting, the group decided on a name: Justice For Subpostmasters Alliance or JFSA.

With the support of a group of Members of Parliament (MPs), led by James Arbuthnot, whose constituent Jo Hamilton had been wrongly convicted of false accounting, the JFSA was responsible for the Post Office's decision in 2013 to appoint independent forensic accountants Second Sight to investigate Horizon prosecutions and establish a mediation scheme. With Second Sight sacked when they became critical of the Post Office's action, and the mediation scheme closed down, Bates developed plans to take legal action against the Post Office.

Bates & Others v Post Office Ltd

Represented by solicitor James Hartley from the Yorkshire firm Freeths and a team of barristers under Patrick Green of Henderson Chambers, subpostmasters obtained funding for their case against the Post Office from litigation funders Therium. Bates and forensic accountant Kay Linnell formed a steering group to lead 555 claimants in the case Bates & Others v Post Office Ltd, which was heard under a group litigation order (GLO). Judge Peter Fraser issued his first judgment in March 2019, finding that the Post Office contract was unfair on subpostmasters. The judge survived an attempt by the Post Office to have him recused, but by the time he issued a draft judgment on Horizon issues, which found that the systems contained bugs, errors and defects, the litigants had run out of funding and accepted an settlement of £57.75 million from the Post Office. After legal costs were deducted, the settlement left only about £12 million for the claimants, which was not enough to provide realistic compensation to many of them. The government later announced that it would provide further compensation to the litigants through the GLO compensation scheme. Following the settlement, Bates crowdfunded £98,000 to obtain legal advice to submit a claim to the Parliamentary Ombudsman, asking the government to reimburse the legal costs of the group litigants and provide additional compensation. The Horizon judgment paved the way for convicted subpostmasters to have their convictions quashed.

Horizon IT inquiry

In September 2020, the government set up an independent inquiry, chaired by retired High Court judge Sir Wyn Williams, into the Horizon scandal. Bates and the JFSA refused to co-operate until the inquiry was converted into a statutory public inquiry the following year. Bates gave evidence at the inquiry for the first time on 9 April 2024. He told the inquiry that his 20 year campaign had been inspired by a sense of injustice aligned to his own stubbornness:

Once I'd started my individual little campaign, we found others along the way, and eventually we all joined up. It has required dedication, but secondly, it is a cause. I mean, as you got to meet people, and realise it wasn't just yourself. And you saw the harm, the injustice that had been descended upon them, it was something that you felt you had to deal with.

He referred to Post Office officials as "thugs in suits" and said the government had been vindictive in offering him a derisory sum in compensation.

Dramatisation

Bates was played by Toby Jones in Mr Bates vs The Post Office, a four-part dramatisation of the Post Office scandal broadcast by ITV in the first week of 2024. By April 2024 the series had been watched by 13.5 million people and reignited public interest in the scandal.

Awards

In 2023, Bates won special recognition in the annual Pride of Britain Awards. He said in early 2024 that he had declined an appointment as an Officer of the Order of the British Empire (OBE) for his campaigning, because Paula Vennells, a former Post Office Limited CEO, was still a Commander of the order (CBE).